Program Coordinator

General Description: This position reports to the SVP of the CCEDC to support the Carbon Chamber & Economic Development Corporation in its membership growth and retention, economic development outreach and support, and events and marketing.

Essential duties and responsibilities:

• Maintain Office on Daily Basis
• Maintain cleanliness and order of the office daily/weekly basis (See Daily and Weekly Checklists).
• Keep accurate inventory of all office supplies for reorder & communicate reorder needs to SVP.
• Greet visitors and direct them to appropriate department.
• Answer phone calls and respond to routine inquiries; direct callers to appropriate departments.
• Open, sort and distribute incoming mail and prepare outgoing mail, including bulk mailings.
• Maintain clear communication with Bookkeeper and Senior Staff about incoming communication/mail and follow proper procedures in documenting all incoming CCEDC payments.
• Record all checks received including dues and loan payments for Small Business Expansion Loans (SBELF) and Carbon County Industrial Development Authority (CCIDA) loans in Check Register.
• Keep accurate records of all correspondence received and sent from office.
• Interact with CCEDC Staff & External Agencies, and general public, as needed to carry out essential job duties
• Schedule Wilkes University SBDC Consultant
• Maintains event calendar requests in Chamber Master

Chamber of Commerce support (including, but not limited to):

• Supports SVP in all CCEDC Board, Executive Committee and other committee meetings (sends reminders, prints and prepares agendas, takes and distributes minutes).
• Assist in membership outreach including phone, email, in-person and on social media
• Support in preparation for events – printing nametags, registration lists, plus day-of event support as needed.
• Marketing Support – scheduling social media posts, Chamber eBlasts
• Updating Website as needed
• Generate revenue through sponsorship creation and sales

Economic Development support (including, but not limited to):

• Supports Economic Development Specialist in CCIDA Meetings (sends reminders, prints and prepares agendas, takes and distributes minutes).
• General outreach for potential leads and assistance in responses to loans, site information and business inquiries.
• Supports Economic Development director in preparation of loan/grant documents and other necessary paperwork
• Prepare various informational packets, brochures, publications, newsletters and directories for outreach and public relations.
• Updating Website as needed/maintaining current grant and loan information for easy dissemination

Assist in other clerical needs as required

Perform other job-related duties as required

Minimum qualifications & skills:

• Associate or bachelor's Degree.
• Computer Proficiency (Microsoft Programs, Canva, Chamber Master) and operation of other office equipment
• Requires excellent organizational skills and adaptability to work in a daily changing environment.
• Strong communication and interpersonal skills
• Must be able to function independently, as well as work collaboratively with coworkers and volunteers
• Must possess ability to record, convey and present information, explain procedures and follow instructions.
• Public Speaking Skills
• Personal Transportation (reliable transportation to/from work; this is an in-office position)
• English Language proficiency

Physical/work environment: Employee will be required to bend, stand, and sit frequently; and be able to visually review correspondence. Lifting required is typically less than 25 lbs.

Job Type: Full-time

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $42,000 - $45,000