Executive Assistant to Chief Executive Officer

ABOUT CARDIN MCCOY:

Cardin McCoy is a versatile apparel brand offering stylish clothing for both adults and children, committed to empowering individuals through creative, high-quality designs.

JOB DESCRIPTION:

The Executive Assistant to CEO will serve as a trusted partner, providing high-level administrative and operational support to ensure the CEO’s effectiveness in leading the business. This role requires someone who is resourceful, detail-oriented, and capable of handling diverse responsibilities in a fast-paced environment. The ideal candidate will take ownership of tasks across operations, administration, HR, and finance while maintaining confidentiality and professionalism.

RESPONSIBILITIES:

• Coordinate meetings, manage schedules, make appointments, arrange travel, oversee company expense reports, screen and delegate incoming calls/emails, and provide other general assistance as required
• Perform potentially confidential and complex administrative duties involving Excel, Word, Outlook and PowerPoint including, typing letters, creating/updating spreadsheets, and compiling presentations
• Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality
• Provide project management and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, onboarding new department members, space planning, and strategy development for efficiencies among teams
• Assist with HR functions such as maintaining employee records, coordinating recruitment processes, and supporting onboarding activities
• Support finance and accounting tasks, including processing invoices, reconciling accounts, and preparing financial reports
• Manage payroll administration, ensuring accurate and timely processing of employee compensation
• Assist in budget preparation and monitoring, tracking departmental expenses against allocated budgets
• Liaise with external vendors and service providers for various administrative, financial, and HR-related matters
• Ensure compliance with company policies and procedures in all administrative, financial, and HR activities
• Organize and set up company events

BASIC QUALIFICATIONS:

• Bachelor’s degree and 2 years of professional experience in an administrative role, OR 6 years of professional experience in an administrative role

PREFERRED SKILLS AND EXPERIENCE:

• Experience supporting a high-level executive in a fast-paced, start-up environment
• Experience as an executive assistant
• 5 years of experience with Microsoft Office applications and project management software tools
• Several years of professional experience and strong computer literacy
• Ability to participate in developing project scope, managing project schedules, and following up with stakeholders appropriately
• Superior organizational skills including excellent written and verbal communication
• Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work
• Proven experience managing multiple projects simultaneously and autonomously

ADDITIONAL REQUIREMENTS:

• This position is based in Nashville, TN and requires being onsite - remote work not considered
• Must be willing to travel to other company sites, vendors, and customers as necessary
• Must be able to work extended hours and weekends as needed

COMPENSATION AND BENEFITS:

Pay range:

Executive Assistant: $75,000.00 - $125,000.00/per year             

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

• You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short and long-term disability insurance, life insurance, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 6 or more paid holidays per year. Exempt employees are eligible for 5 days of sick leave per year.