What are the responsibilities and job description for the Office Coordinator position at Cardone Ventures LLC?

Job Description

Onsite Location : Aventura, FL

Compensation : $55,000 to $70,000 annually

POSITION SUMMARY

The Office Coordinator serves as the first point of contact for all visitors and team members, playing a crucial role in creating a welcoming and professional environment. Key responsibilities include managing office supplies, supporting office requests, handling mail distribution, and answering calls directed through the main line. Additionally, the Office Coordinator provides administrative support to various departments on special projects as needed.

This position requires a positive, customer-service-oriented attitude, as you'll frequently interact with both internal and external stakeholders. To thrive in this role, the Office Coordinator must be able to efficiently manage multiple tasks, ensure office operations are seamless, and approach challenges with a solutions-driven mindset.

ABOUT CARDONE VENTURES

Our mission is to help business owners achieve their personal, professional, and financial goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process : we are inspirational, accountable, transparent, disciplined, aligned, and results-oriented. This company operates nationally and is growing by the day.

SUCCESS LOOKS LIKE

Cultivates a welcoming, professional, and helpful environment for all visitors and team members, enhancing their overall experience when they come to the office.
Fosters a remarkable interaction as the point of contact for all incoming calls to Cardone Ventures, ensuring a positive experience with each caller that represents the brand
As the first point of contact at the office, the Office Coordinator is a remarkable representative of the organization through every touchpoint

OBJECTIVES

Serve as a friendly first point of contact for clients and guests visiting the office

Assist clients who call the Cardone Ventures main line and resolve their inquiries

Coordinate equipment for new team members including office & parking access, supplies, as well as assisting with IT equipment setup

Ensure that the office maintains a 10X appearance, and that the aesthetics uphold the brand of the organization

Keep all essential office supplies fully stocked, conducting weekly audits of supply levels

Place orders for office inventory as needed, ensuring the inventory management numbers are accurate at all times

Support the company culture by helping the success of employee appreciation events & volunteer initiatives

Maintain confidentiality throughout interdepartmental projects or initiatives.

Ensure all recurring and one-off administrative tasks or projects are fully executed with the utmost attention to detail, efficiency, and within deadlines

Submit tickets to the Security or Engineering team regarding office issues including HVAC, Pest Control…etc.

Ensure all incoming mail is distributed to the correct recipients

Support with all outgoing mail including scheduling pick-ups, creating shipping labels, and packaging materials

Represent Cardone Ventures with a high level of professionalism, friendliness, maturity, and customer service in every client interaction, fostering genuine relationships and inspiring trust in the organization

COMPETENCIES

Basic levels of technical acumen to work with IT teams when setting up new hires or addressing questions in the office

Basic troubleshooting skills to assist with office equipment such as printers, phones, and conferencing systems, ensuring minimal disruption to daily operations.

Demonstrates the ability to multitask efficiently by balancing the needs of incoming calls, administrative tasks, and office operations

Strong interpersonal skills to foster relationships with clients, vendors, and team members, creating a cohesive and productive office environment.

Ability to answer client calls professionally and resolve client issues by collecting relevant information and sharing with the proper department.

Ability to work within spreadsheets to track inventory and maintain par levels

Has an eye for aesthetics to observe and maintain office cleanliness and appearance

Ability to identify the correct stakeholder when problems arise in the office whether it be HR, Security, Engineering..etc.

Substantial experience with Office / G-Suite (Sheets, Documents, GMail, Calendars, Slides)

EDUCATION AND EXPERIENCE

High School Diploma or equivalent

At least 2 years work experience in a similar office or customer service role

Must possess a valid / active driver’s license and a functioning vehicle

PHYSICAL REQUIREMENTS

Prolonged periods sitting at a desk and working on a computer

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to careers @cardoneventures.com. Already a Cardone Ventures candidate? Please connect directly with your recruiter to discuss this opportunity.

Salary : $55,000 - $70,000

Apply for this job

Receive alerts for other Office Coordinator job openings

Office Coordinator

What are the responsibilities and job description for the Office Coordinator position at Cardone Ventures LLC?

What is the career path for a Office Coordinator?

Job openings at Cardone Ventures LLC

Not the job you're looking for? Here are some other Office Coordinator jobs in the Miami, FL area that may be a better fit.

We don't have any other Office Coordinator jobs in the Miami, FL area right now.

AI Assistant is available now!