Grants & Program Development Associate

Job Summary

The Grants & Program Development Associate plays a key role in supporting the health centers grant initiatives. This position involves identifying funding opportunities, collaborating with team members and program staff to develop and write compelling grant proposals, and ensuring the timely submission of applications. The Associate will also oversee the preparation of progress reports and other required grant-related documentation, ensuring compliance with funder requirements. Additionally, the Grants & Development Associate facilitates the execution of grant agreements and provides support to other units within the Grants and Program Development (GPD) department as needed. This role requires strong organizational, writing, and communication skills, along with the ability to work collaboratively in a dynamic, fast-paced environment.

Essential Job Responsibilities

Grants and Program Development

• Conducts research on federal, state, foundations and private grant opportunities to identify potential funding sources.
• Supports the preparation and submission of grant proposals for Care Resource and Food for Life Network, including research, data collection, writing, budget preparation, and supporting materials.
• Write, review, and edit grant application to align with organizational goals.
• Track grant progress and assist with preparing required reports, financial statements and other documents.
• Ensures that all grant applications are supported by proper documentation and clearances to make the grant process work effectively and efficiently.
• Collaborates with health center program staff to gather necessary information for applications.
• Collaborate with program staff and team members to develop grant proposals and budgets tailored to funder requirements.
• Works with funders, community partners, and other key stakeholders to support grant applications and program development efforts.
• Maintains grants filing system, including copies of RFPs, proposals, grant agreements or award letters, health center’s list of active grants and a profile of each funded program.
• Tracks and reports on key performance metrics related to health center grant success rates, funding needs, and impact on priority populations.
• Facilitates the execution of grant agreements and ensure compliance with funding terms and conditions.
• Assists in the post-award process, including compliance adherence and reporting.
• Participates in grant monitoring/desk reviews and gathers appropriate documentation for review.

Administrative Duties

• Prepares materials for the Grant Review Committee and other meetings with health center program and leadership staff.
• Maintains up-to-date records of all grant-related activities and communications.
• Coordinates the execution and drop-off of grant materials, Board of Directors Resolutions, and other documents required for program development.

Culture of Service: 3 C’s
Compassion

Greets internal or external customers (i.e. patient, client, staff, vendor) with courtesy, making eye contact, responding with a proper tone and nonverbal language.

Listens to the internal or external customer (i.e. patient, client, staff, vendor) attentively, reassuring and understanding of the request and providing appropriate options or resolutions.

Competency

Provides services required by following established protocols and when needed, procures additional help to answer questions to ensure appropriate services are delivered.

Commitment

Takes initiative and anticipates internal or external customer needs by engaging them in the process and following up as needed.

Prioritizes internal or external customer (i.e. patient, client, staff, vendor) requests to ensure that prompt and effective response is provided.

Safety
Ensures proper handwashing according to the Centers for Disease Control and Prevention guidelines.
Understands and appropriately acts upon the assigned role in Emergency Code System.
Understands and performs assigned roles in the organization’s Continuity of Operations Plan (COOP).

Other
Participates in health center developmental activities as requested.
Other duties as assigned.

Travel Requirements and Details:

Own transportation is required.

Travel between office locations. Deliver/execute documentation required.

JOB SPECIFICATIONS

Education:

Bachelor’s degree in the healthcare field is required. Master’s degree in Public Health, Communication or related field is preferred.

Training and Experience:

At least three years of experience in grant writing, research, and submission of funding proposals, or a related role, preferably in a healthcare or nonprofit setting. 

Job Knowledge and Skills:

Computer knowledge should include Internet and advanced familiarity with Microsoft applications (Word, Excel, Outlook). Familiarity with databases and reporting systems is required. Knowledge of grant application process. Demonstrated ability in writing and editing proposals for varied funders. Ability to work well in a team environment, handle multiple assignments and meet deadlines. Ability to accurately maintain grants filing system in order to ensure contract compliance. Problem solving and critical thinking skills are required. The ability to work with a multicultural and diverse population is required. 

Contact Responsibility:

The responsibility for internal and external contacts is frequent and important.

PHYSICAL REQUIREMENTS

This work requires the following physical activities: constant sitting, hand/finger dexterity, talking in person and on the phone. Frequent stretching/reaching, stooping, walking and occasional driving, bending, and standing are required. Work is mainly performed in an office setting. Attendance of community meetings is required.