Administrative Assistant – Investor Relations

Administrative Assistant – Investor Relations

A leading investment firm is hiring for an Administrative Assistant to support a small team of senior professionals on their growing Investor Relations/Sales team.

Location: Greenwich, CT

Hybrid: 3-5 days in the office – flexibility as needed

Hours: Core hours are 8:30-5:30 pm, flexibility for overtime as needed

Salary commensurate with experience - $90-110k base range paid overtime (5-10 hours/week that will add up!) bonus top benefits package

Responsibilities:

• Heavy internal and external meeting scheduling via Outlook

• Responsible for tracking investor calls, meetings, prospect mailbox and other departmental processes

• Preparing meeting materials (pitch decks, presentations, books, bios etc.)

• Travel arrangements including detailed itineraries and prepare expense reports using Concur

• Assist with planning and execution for events

• Assistance with ad-hoc projects including firm wide events, philanthropy and brand management

Skills and Requirements

• 3-5 years of solid administrative experience with a track record of professional success; financial services experience

• BA/BS preferred with solid academic performance

• Knowledge of Microsoft office products

• Exceptional organizational skills and attention to detail

• Experience with event planning is highly preferred

• Ability to maintain process and meet deadlines

• Excellent judgement and someone who takes pride in their work

• Maturity and high degree of professionalism

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.