What are the responsibilities and job description for the Administrative Assistant position at Career Group?
Our client, a leading biopharma company, are seeking an experienced Administrative Assistant to provide comprehensive support to the supply chain team, ensuring seamless operations and exceptional organizational efficiency. The ideal candidate will have excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving.
Please note, this is a temporary, hybrid position. Pay will be $40 / hr.
Key Responsibilities :
Provide administrative support to the supply chain team, including calendar management and travel arrangements.
Manage onboarding for new hires and contract workers by scheduling introductory meetings, ordering IT equipment, and assigning workspace.
Process purchase orders (POs) using the SAP system.
Coordinate and prioritize multiple projects with varying timelines.
Utilize software programs (MS Office, Teams, and SharePoint Online) for daily tasks and documentation.
Draft reports, presentations, and documents under the manager's direction, using raw data or research from internet searches.
Plan and execute events, including organizing activities, coordinating logistics, and managing guest travel and accommodation.
Communicate directly with vendors and suppliers to ensure smooth operations.
Act as a resource for other administrative assistants and provide backup support for the Administrative Coordinator when needed.
Maintain awareness of broader workflows and influence processes to improve efficiency.
Qualifications & Experience :
5-7 years of progressive administrative experience, ideally in a fast-paced environment supporting senior leadership.
Strong verbal, written, and interpersonal communication skills.
Advanced proficiency in Microsoft Office Suite, Teams, and SharePoint Online.
Proven ability to manage data and create professional, high-quality documents.
Familiarity with administrative and office policies and procedures.
Experience with event planning and coordinating logistics.
Detail-oriented with excellent proofreading and editing skills.
Demonstrated ability to work independently with minimal supervision and adapt to changing priorities.
A BA or BS degree is preferred; a high school diploma with extensive administrative experience is required.
Please submit your resume for consideration.
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We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
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