What are the responsibilities and job description for the Administrative Assistant position at Career Group?
Our client is seeking a highly organized Administrator to support their Yacht Management team. This role is based in our client's Fort Lauderdale office. This is a great opportunity for someone with strong admin skills and a passion for the yachting industry to join a fast-paced, detail-oriented environment. Candidate should be open to being on site!
Key Responsibilities:
- Provide daily administrative support to Yacht Managers, including organizing documentation, managing departmental tasks, and maintaining structured workflows.
- Handle vessel documentation, including the creation, editing, and auditing of key compliance documents.
- Conduct regular software audits of vessels to ensure compliance, with oversight and guidance from management.
- Process critical forms and applications on behalf of vessels.
- Keep all vessel and crew information updated and organized, including insurance records and contact details.
- Manage client mail and packages, notifying captains and crew when correspondence arrives, and coordinating shipments to vessels as needed.
Additional Responsibilities:
- Support department-wide initiatives and contribute to special projects as needed.
- Represent the company at industry events and international boat shows when required.
Qualifications & Requirements:
- A minimum of 2 years of experience in an administrative support role, preferably in a team-based environment.
- Previous experience in the yachting industry—either onboard or shore-based—is highly desirable.
- Excellent organizational skills and attention to detail, particularly with forms, checklists, and legal documents.
- Essential, Strong IT skills, with proficiency in office applications across both Mac and Windows platforms.
- Exceptional communication skills in English, both written and verbal.
- Ability to multitask, prioritize, and maintain composure under pressure.
SPECIFICS
▪ Position available: Immediately
▪ Status: Full Time
▪ Base Salary Benefits
Please submit your resume to AJunger@careergroupinc.com
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Salary : $55,000 - $60,000
