Admission Coordinator

Our client, a dynamic and growing biopharmaceutical company, is seeking an experienced Administrative Coordinator to provide comprehensive administrative support to the supply chain teams. With a rapidly expanding product portfolio, a growing pipeline of investigational drugs. This role offers a fantastic opportunity for a detail-oriented professional with a strong administrative background to thrive in a fast-paced, collaborative environment.

***The position is based on-site in Foster City, CA, as a temporary role, with a flexible work schedule.

Responsibilities:

• Provide administrative support to supply chain teams, including calendar management and travel arrangements.
• Manage the onboarding process for new hires and contract workers, scheduling introductory meetings, initiating IT equipment ordering, and assigning workspace.
• Process Purchase Orders (POs) using the SAP system.
• Prioritize workload involving multiple projects and timelines, ensuring deadlines are met.
• Proficient in software programs such as MS Office, Teams, and SharePoint Online.
• Create draft reports, documents, presentations, and templates under the direction of the manager, gathering data as needed through internet searches.
• Coordinate and organize events, handling logistics, including travel, hotel, expense reports, and materials for presentations.
• Liaise with guests, vendors, and suppliers to ensure all event requirements are met.
• Serve as a resource for other administrative assistants and provide backup support for the Administrative Coordinator.
• Influence workflows, keeping the bigger picture in mind to ensure efficiency.

Requirements:

• 5-7 years of progressive administrative experience supporting senior-level management, ideally in a fast-paced environment.
• Strong verbal, written, and interpersonal communication skills.
• Knowledge of administrative and office policies and procedures.
• Proficiency in MS Office Suite, Teams, and SharePoint Online; experience with SAP is a plus.
• Strong proofreading and editing skills for technical documents.
• Ability to work independently with minimal supervision.
• Proven ability to manage multiple stakeholders and priorities efficiently.
• Resilient under pressure with the ability to adapt to changing priorities.
• Comfortable working with ambiguity and in a collaborative team environment.
• A BA or BS degree is preferred; however, a high school diploma with extensive administrative experience will be considered.

Salary:

$35-$40/hr

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.