What are the responsibilities and job description for the Event Coordinator position at Career Group?
Our client, a leading crypto trading and investment firm, is seeking an Event Coordinator specializing in Employee & Workplace Experience, you will play a vital role in the planning and execution of offsite programs and related activities. Your primary focus will be on ensuring seamless logistics for events held in office spaces or external venues, coordinating offsite dinners, activities, and transportation services. This role requires a detail-oriented professional with a passion for creating thoughtful and engaging experiences for attendees.
Please note this is a 10-month contract position, in Mountain View, CA. The pay will be $30 / hr
Key Responsibilities :
Research and propose creative dinner and activity options for offsite events, ranging from intimate gatherings to large-scale programs.
Collaborate with stakeholders to finalize arrangements and ensure alignment with goals.
Provide on-site support during events to oversee successful execution.
Design dinners and activities with a focus on delivering unique, thoughtful, and memorable experiences.
Ensure that events align with the broader objectives of employee engagement and workplace culture.
Negotiate vendor contracts, oversee terms, and process payments to meet deadlines and budget constraints.
Establish strong relationships with vendors to ensure high-quality services.
Coordinate on-site logistics, including room assignments, A / V setups, and any session-specific requirements.
Plan and manage shuttle services and transportation schedules for smooth attendee travel.
Provide real-time troubleshooting during events to address any issues that arise.
Collaborate with the onsite Workplace team to ensure smooth operations for all activities, including meals and evening events.
Send travel invitations, manage RSVPs, and maintain clear, proactive communication with attendees.
Serve as the central point of contact for event-related queries.
Create and maintain scalable templates and documentation to streamline planning for future events.
Continuously improve processes for efficiency and consistency.
Qualifications and Skills :
Proven experience in event planning, logistics coordination, or employee experience roles.
Exceptional attention to detail and the ability to manage complex logistics effectively.
Strong problem-solving skills with the ability to adapt quickly in dynamic, fast-paced environments.
Excellent communication and stakeholder engagement skills, with a focus on clarity and collaboration.
Flexibility to work varied hours, including evenings and early mornings, based on event schedules.
Please submit your resume for immediate consideration!
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