What are the responsibilities and job description for the Executive Administrative Assistant position at Career Group?
Our client, a growing boutique professional services firm, is seeking a people-focused, organized, and driven Executive Administrative Assistant. You will be the first point of contact for the office and responsible for supporting our leadership team with a range of responsibilities. You will navigate heavy scheduling and booking travel for our CEO and take on a range of other tasks to ensure each day runs smoothly. The ideal candidate will have a hands-on and proactive mentality, taking initiative, asking how they can help, and demonstrating a genuine interest in supporting the firm's success. This role also involves a range of special projects, working closely with a team of leaders to facilitate high priority requests. This is a unique position for a bright, hands-on candidate seeking a position that tremendous room for development.
Key Responsibilities:
- Oversee office administration including answering calls, acting as a first contact and working closely to support the CEO and team.
- Manage office supplies, ensure the office is well-stocked and organized
- Assist in booking and coordinating business travel for the CEO and managing travel logistics for other team members in the future
- Support scheduling and calendar management for the CEO and managing directors, and a manager in NYC.
- Assist with preparing for meetings, ordering team lunches, and managing any necessary on-site logistics
- Handle administrative tasks such as filing, document preparation, and message taking
- Collaborate with the existing Executive Assistant on special projects and initiatives
- Take initiative to identify areas for improvement and offer solutions proactively
- Support in maintaining a welcoming and productive office environment
Ideal Qualities and Qualifications:
- Bachelors degree
- A proactive, engaged individual with a strong sense of responsibility and a commitment to helping the team
- Excellent communicator with an engaging and positive client focused approach
- Must be organized, detail-oriented, and able to handle multiple tasks at once
- Prior finance experience is a plus, but not required; however, the right candidate must demonstrate a willingness to learn and grow within the firm
- Ability to work effectively with a small team, including the Managing Partners and managing directors
- Someone who genuinely enjoys taking on more responsibility and thrives in a fast-paced environment
- Flexibility and a willingness to take on both large and small tasks
Compensation & Benefits:
- Salary range: $65,000 - $70,000 per year base plus bonus
- Health benefits: United PPO
- 401K plan with a 4% company match
- Onsite parking covered
- Opportunity for future development
Salary : $60,000 - $70,000
