What are the responsibilities and job description for the Executive Assistant position at Career Group?
About the Role:
Our client, a leading multinational performance marketing firm, is looking for a Temp to Hire Executive Assistant to support their Chief Revenue Officer and other senior leadership.
Key Expectations:
- Work onsite at the Orange County office 2-3 days per week, with remote work on other days.
- Visit the Los Angeles office approximately every two weeks.
- Be available for domestic and international travel if required.
Primary Responsibilities:
Executive Support
- Assist senior leaders by managing calendars, scheduling meetings, and coordinating priorities.
- Organize internal meetings and attend key sessions to record notes and action items.
- Plan and execute team events, including offsites and leadership summits.
- Handle travel arrangements, including booking flights, transportation, and accommodations.
- Prepare and submit expense reports; maintain confidential records.
- Identify opportunities to improve workflows and streamline operations.
- Set up meeting spaces and video conferencing equipment as needed.
- Coordinate meal arrangements and support ad hoc administrative tasks.
Office & Logistics Support
- Act as a point of contact for office operations in Orange County and Los Angeles.
- Partner with office teams to ensure supplies, shipments, and access requests are handled promptly.
- Provide onsite support for visiting leadership, including handling urgent requests and facilitating smooth operations.
Desired Qualifications:
- 5 years of experience providing administrative support to senior executives.
- Proven experience managing office logistics and planning events.
- Strong communication skills with the ability to collaborate across all levels of an organization.
- Highly organized and capable of juggling multiple priorities.
- Proactive, resourceful, and adaptable to changing needs.
- Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets).
- Trusted to handle confidential information with professionalism and discretion.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
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