What are the responsibilities and job description for the Executive Assistant position at Career Group?
Highly Organized Executive Assistant Sought for Dynamic Team
About the Role
We are seeking a highly organized and proactive Executive Assistant to provide administrative support across multiple business ventures, including investment and venture capital initiatives, and additional entrepreneurial ventures.
Key Responsibilities
- Manage complex calendars and schedule meetings for executives.
- Organize and prepare for meetings, including gathering documents, coordinating logistics, and arranging meals.
- Handle timely and responsive communication via email, Slack, text, and phone.
- Coordinate domestic and international travel arrangements.
- Maintain various records and documents for the executives.
- Assist with administrative tasks such as printing, mailing, copying, filing, and message handling.
- Support special projects as needed across multiple business ventures.
Qualifications & Skills
- 3-5 years of experience supporting senior executives or teams in a professional setting.
- Bachelor's degree strongly preferred.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
- Exceptional organizational and multitasking abilities with a resourceful, can-do attitude.
- Excellent organization and time-management skills.
- Comfortable interacting with high-level executives and external stakeholders.
- Prior experience in the financial services industry is a plus.
Working Arrangements
The role will be part-time, 20 hours per week in the office in the afternoons in Los Altos with additional remote work flexibility based on the Founders' needs.
We offer a competitive hourly rate and opportunities for growth and development. If you are a motivated and detail-oriented individual who thrives in a fast-paced environment, we encourage you to apply.
