What are the responsibilities and job description for the Front Office Coordinator / Operations Assistant position at Career Group?
Our client , a top private real estate investment firm based in Los Angeles is seeking a sharp and proactive Receptionist/Operations Assistant to support daily office functions and help coordinate real estate operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys a mix of administrative and project-based work, and brings precision, polish, and a strong sense of initiative. This person will have visibility across property operations, lease processes, and internal systems—including light financial work and document preparation. It’s an excellent opportunity to grow within a small, high-performing team that values reliability, detail, and collaboration.
Key Responsibilities:
- Manage front desk activity including calls, guests, vendor coordination, and day-to-day correspondence
- Support office operations—calendar management, scheduling, travel planning, office supply coordination
- Assist with preparation and organization of financial documents, including invoices, expense tracking, and budget spreadsheets
- Draft, organize, and maintain legal and leasing documents; support active real estate projects and property listings
- Coordinate tenant maintenance needs, document flow, and internal process improvements including SOPs and IT/file system structure
Ideal Candidate:
- Administrative or operational support experience, ideally in real estate, finance, or professional services
- Strong attention to detail with proven skills in document handling and light financial tasks
- Organized, tech-savvy, and highly adaptable with a self-starter attitude
- Confident managing multiple priorities and deadlines in a fast-paced, dynamic setting
- Bachelor’s degree required; valid driver’s license and reliable transportation required
This is a hands-on, high-impact role in a close-knit office where your work directly supports the success of the team. Ideal for someone who takes pride in being the steady, detail-oriented anchor in a fast-moving environment.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
Salary : $60,000 - $70,000
