What are the responsibilities and job description for the Office Manager position at Career Group?
Our client, a leading venture capital and growth equity firm, seeks a dynamic Office Administrator/Receptionist to join their office management team in Menlo Park and San Francisco.
This position is an in-office role, rotating between both offices, responsible for managing the front desk, assisting with conference room needs, and ensuring smooth day-to-day office operations.
Key Responsibilities
- Provide front desk coverage during office hours (7 am – 5 pm), greet guests, and assist with meeting setups.
- Answer and route incoming calls on the main phone line.
- Maintain clean and stocked kitchen and restroom spaces.
- Manage conference room resets and perform room sweeps after meetings.
- Handle mail, deliveries, and package distribution.
- Support video conferencing setups and provide backup coverage for the Video Conference Specialist.
- Coordinate catering and food/beverage orders for meetings and events.
- Replenish and organize office supplies, coordinate equipment maintenance, and facilitate building maintenance requests.
- Assist with special events, marketing team initiatives, and administrative tasks for various teams.
- Act as an assistant floor warden during emergencies and perform opening/closing duties daily.
Preferred Experience and Skills
- 2 years of reception/front desk experience, ideally in a top-tier VC or Growth Equity firm.
- Experience with large group catering and food/beverage coordination.
- Ability to work in a fast-paced environment and handle multiple tasks under pressure.
- Proficiency in MS Office (Outlook, Word, Excel), Salesforce, and phone system software.
- Strong attention to detail, organizational skills, and resourcefulness.
- Exceptional written, oral, and interpersonal communication skills.
