Personal Assistant

Our client, a well-known Ultra High Network Family is seeking a contracted temp-to-hire Junior Personal Assistant to join their Miami Beach staff.

Must feel comfortable working on-site Monday - Friday in Miami Beach.

Responsibilities:

• Collaborate with estate staff to manage entire estate: 10,000 square foot home and grounds (1/2 acre)
• Oversee the operation, repairs, and routine maintenance of the Estate and provide regular feedback on the status of ongoing projects.
• Contact, screen, propose and oversee vendors
• Compare multiple bids, supervise work, review invoices and track budgets.
• Supervise and coordinate onsite activities and provide day-to-day direction to outside contractors, landscapers, gardeners, vendors, and other service and goods providers including scheduling appointments for service
• Prepare maintenance schedule to address estate needs and conduct regular walkthroughs of property
• Supervise construction and renovation projects, from coordination of schedules to monitoring and daily oversight of subcontractors
• Maintain seasonal routines and procedures for the household interior and exterior needs: landscaping, window washing, power washing, etc.
• Walk estate and household regularly to assess landscaping, irrigation, and general estate condition are aligned with Principal’s standards.
• Plan and coordinate events taking place at the estate in conjunction with other estate staff (Executive Assistant, Personal Chef, and Housekeeper)
• Assist with organization of Principal’s office and other areas of the estate (including staff quarters) including stock miscellaneous household items as needed, and maintenance of vehicles
• Maintain all professional and personal files in an organized manner with appropriate safeguarding of confidential information
• Schedule and coordinate Principal’s calendar; schedule calls & meetings, coordinate activities, manage relationships and information flow with all business associates, including board members and staff
• Arrange worldwide travel and accommodations of CEO’s business and personal travel, book accommodations and reserve ground transportation between airport, hotel, board meetings, and outside dinners
• Assist with receiving, screening, and routing incoming telephone calls, mail, publications and correspondence; proactively handle information requests and maintain call log

Requirements:

• Exceptional project management skills
• Excellent interpersonal skills to establish and maintain support
• Superior process and time management skills
• Tech-savvy candidate who can leverage technology and is proficient in modern technology including knowledge of MS Office Suite (particularly Microsoft Outlook)
• General understanding of household mechanical systems, appliances, technology and routine maintenance practices of these systems
• Must be a self-starter and treat the property as if it is their own
• Outstanding references from both current and previous employers
• Flexible scheduling with ‘24/7’ mentality
• Valid driver’s license

If this sounds like a good fit, please submit your resume for consideration!

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