Sr. Admin Support Asst (IM)

We are seeking a responsible administrative, clerical, and technical work. This position, under minimal supervision, is responsible for advanced administrative functions of variety and specialization in
a department.

• Provide administrative support to internal departmental staff

• Respond to inquiries and resolves administrative issues that may arise

• Prepare written correspondence such as memos, emails, presentations, forms, and other

• document Coordinate meetings, interviews and assist with program preparation

• Prepare, develop or maintain reports, manuals, or interview documents

• Conducts moderately complex research.

• Perform confidential data entry, create, organize and maintain files

• Maintain supply levels and ordering stock

• Use computers for various operations such as database management

• Answer telephone or greet visitors and handle or direct inquiries to the appropriate persons

• according to the need/issue presented

• Operate office equipment: fax machines, copiers, or phone systems and arrange for repairs when

• equipment malfunctions

• Set up and manage paper or electronic filing systems, recording information, updating paperwork,

• or maintaining documents, such as correspondence, or other material

• Compose, type, and distribute meeting notes, agendas, routine correspondence, or reports, such

• as presentations or expense, statistical, or monthly reports

• Some positions may be required to provide general guidance and direction to lower-level staff.

Experience:
Minimum of four years of administrative experience

Education:
High School Diploma or equivalent

Bilingual (Spanish and English) proficiency oral and written