What are the responsibilities and job description for the Office Manager position at Career Opportunities?
Job Summary
The Office Manager & Executive Assistant to the CEO is a critical role that requires exceptional professionalism and flexibility in a fast-paced environment. This position serves as the first point of contact for the office and CEO, representing the Company's culture and values.
Key Responsibilities:
- Coordinate meetings with internal and external stakeholders on behalf of the CEO.
- Draft, review, and send communications for the CEO.
- Assist with planning the annual company retreat.
- Arrange travel accommodations as requested.
- Provide administrative support, including mail management, spreadsheet updates, PowerPoint creation, and maintaining corporate filing systems.
- Maintain a clean and organized office environment.
- Coordinate weekly meeting schedules with department heads.
- Organize employee appreciation activities.
- Support recruiting processes, including job posting, resume screening, interview coordination, and tracking updates.
- Assist with onboarding and offboarding tasks.
- Process employee expense reports.
- Enter vendor invoices into QuickBooks and set up payments.
- Handle other duties as assigned.
Requirements:
- Professionalism and adaptability in a dynamic environment.
- Excellent technical skills in Google Workspace and Microsoft Office applications.
- Experience managing executive calendars and schedules.
- Strong interpersonal and communication skills.
- Ability to proactively solve problems.
- Independence and initiative in recognizing needs before direction.
- Maintaining confidentiality is essential.
Company Standards:
- Collaboration and teamwork.
- Resourcefulness and problem-solving.
- A willingness to ask for help when needed.
- Continuous learning and growth.
