Executive Administrative Assistant

Job description

The employer is a privately funded real estate investment company specializing in multifamily acquisitions, asset management, and development.

The Position

To perform this position successfully, an individual must be able to perform each duty and/or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Position Summary:

Provides executive administrative support and general office management for in a small office environment as assigned. Duties include support for a current team of three.

Position Duties and Responsibilities:

• Schedules, arranges, and coordinates meetings, receptions, and travel
• Screens phone calls and organizes mail
• Composes and/or transcribes correspondence
• Organizes and maintains filing system
• Handles organizational details for meetings, including transcribing correspondence and materials
• Corresponds in a timely, pleasant, and professional manner with all constituents (clients, vendors, etc.).
• Organizes and summarizes information in Excel spreadsheets
• Serves as a receptionist to maintain the office, furniture, supplies, and non-computer equipment.
• Orders and distributes supplies; place and/or coordinate all orders for goods and services and manage within the budget
• Maintains confidentiality of all information
• A flexible schedule is required to provide coverage for critical business situations. Work may be performed outside of normal business hours.
• May perform other duties as assigned.
• Job search platform

Minimum Experience and Qualifications:

• Detail-oriented. Able to produce an accurate, high-quality work product.
• Flexible. Able to work in a fast-paced, changing environment.
• Excellent verbal and written communication skills.
• Self-motivated and pro-active in identifying and meeting organizational needs.
• Service-oriented.
• Familiarity with making travel arrangements (booking hotel, air, car rentals, etc.)
• Proficient in MS Office Products, especially Outlook and Excel.
• Proven ability to manage multiple outstanding tasks and/or projects.
• Proven ability to work under pressure while maintaining composure and a pleasant demeanor.

Minimum Education Requirements:

• High School Diploma or GED.
• Associates degree in related field preferred.
• Minimum five (5) years executive administrative experience or equivalent.
• Physical Demands:
• No physical exertion required.
• Required to sit for long periods of time.
• The noise level in the work environment is usually quiet.
• Requires concentration for long periods of time.

Equipment/Machinery Used:

General office equipment (computer, telephone, fax, copier, and printer).

Job Type: Full-time

Pay: $25.66 - $30.34 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Overtime

Work Location: In person

Salary : $26 - $30