What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Career Rehabilitation Building Services LLC?
Job Summary
We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer support while managing various administrative tasks. This role requires strong clerical skills, excellent phone etiquette, and the ability to maintain an efficient front desk operation.
Responsibilities
- Greet and welcome visitors in a friendly and professional manner.
- Answer phone calls, manage inquiries, and direct calls to appropriate personnel.
- Perform clerical duties including filing, data entry, and document preparation.
- Maintain an organized front desk area to ensure a welcoming environment.
- Manage and distribute incoming and outgoing mail.
- Document appointments and programs in the Google program and appointment schedule.
- Updating ISP acknowledgement forms.
- Transporting tasks into the daily tracking spreadsheet
- Maintaining and updating all assigned spreadsheets.
- Managing the phone system for after-hours and on-call weekends
- Maintaining office supplies and placing orders when needed.
- Maintaining a clean and organized office area.
- Assisting with special projects as assigned
- Maintaining confidentiality of information.
- Providing support to other staff members as needed.
- Ensuring the office environment is organized and professional.
- Calling new hires about training dates and steps for the day of orientation.
Job Type: Full-time
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Morning shift
- Rotating weekends
People with a criminal record are encouraged to apply
Work Location: In person