What are the responsibilities and job description for the Sr. Architect - Proposal Tools, Automation & Vendor Management position at Career Renew?
Career Renew is recruiting for one of its clients a Sr. Architect - Proposal Tools, Automation & Vendor Management - this is a hybrid role in Overland Park, KA or Bellevue, WA.
The Sr. Architect plays a crucial role in driving business growth by managing proposal development, optimizing bid processes and leveraging technology for efficiency. This role is responsible for selecting, integrating, architecting and maintaining software tools that support bid and proposal automation. Additionally, oversees vendor relationships ensuring cost-effective, high-quality, services and tools that enhance bid success rates.
If you thrive on overcoming challenges, collaborating with diverse stakeholders, and influencing buyer decisions, we want you on our team. Join us and be part of a dynamic environment where innovation is celebrated, and your ideas will make a difference.
Key Responsibilities:
1. Software Tools & Technology Management
•Evaluate, select, and implement bid and proposal automation software (e.g., RFx management tools, AI-driven content libraries, CRM integration).
Maintain and improve existing proposal management tools to ensure seamless workflow.
Work with IT and security teams to ensure compliance with data protection policies and cybersecurity best practices.
Develop and manage digital repositories for bid templates, pricing models, and past proposals.
2. Proposal Automation & Solution Architecture
Architect and optimize the automation of bid workflows using AI, machine learning, and process automation tools.
Define and implement scalable, automated content management systems for proposals and RFP responses.
Integrate proposal automation software with CRM and document management systems.
Collaborate with developers and software vendors to enhance customization and integration of bid automation tools.
3. Vendor & Stakeholder Management
Identify, negotiate, and manage relationships with third-party vendors providing bid-related software and services.
Ensure vendors meet performance, compliance, and security requirements.
Conduct regular vendor assessments and market research to evaluate emerging technologies for bid management.
Lead contracts, SLAs, and procurement processes related to bid management tools and services.
Who You Are:
Curious and Energetic: You have a strong drive to learn and absorb technical subjects and thrive in a fast-paced, competitive industry.
Competitive Drive: You are motivated to solve challenges and give the team a competitive advantage through efficient process and technology solutions.
Collaborative: You excel in a team-oriented environment, practicing active listening and engaging on-camera during all meetings.
Key Skills & Competencies:
Strong understanding of RFx processes, and proficiency in bid management software and automation tools (e.g., Loopio, Qvidian, Responsive) and CRM (e.g., Salesforce) platforms.
Experience with API integrations and workflow automation using tools like Power Automate.
Familiarity with AI-driven proposal writing tools and workflow automation solutions.
Minimum Qualifications:
Experience: 5 years in bid management, proposal automation or procurement technology.
Technical Skills: Advanced proficiency in MSOffice Suite, proposal automation tools and content management systems, and design tools.
Education: A bachelor’s degree in marketing, communications, business or a related discipline is preferred, but a combination of education and experience is just as valuable.
A big part of how we care for one another is working to ensure our benefits evolve to meet the needs of our team members. Full and part-time employees have access to the same benefits when eligible. We cover all of the bases, offering medical, dental and vision insurance, a flexible spending account, 401(k), employee stock grants, employee stock purchase plan, paid time off and up to 12 paid holidays - which total about 4 weeks for new full-time employees and about 2.5 weeks for new part-time employees annually - paid parental and family leave, family building benefits, back-up care, enhanced family support, childcare subsidy, tuition assistance, college coaching, short- and long-term disability, voluntary AD&D coverage, voluntary accident coverage, voluntary life insurance, voluntary disability insurance, and voluntary long-term care insurance. We don't stop there - eligible employees can also receive mobile service & home internet discounts, pet insurance, and access to commuter and transit programs!
