What are the responsibilities and job description for the Administrative Assistant II position at Career Site Brand?
Holiday Inn Club Vacations look for individuals who excel in their role and are committed to delivering an exceptional experience for our guests, owners, and team members. We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success, and build relationships? We're looking for people like this to join our friendly, engaged, professional team.
POSITION DESCRIPTION:
The position will be responsible for providing support to Corporate Sales and Marketing Vice Presidents and Corporate Sales and Marketing teams; ensuring information and communication are provided in a timely, accurate and effective manner. Additionally, responsible for the timely and accurate preparation, review, and distribution of weekly reports.
ESSENTIAL DUTIES AND TASKS:
- Ensure the timely and accurate processing for Payroll and reports for all Corporate Sales & Marketing personnel. Create and maintain employee records in various system applications.
- Track, order, and distribute collateral and premiums for all sales centers; process all related invoices and payments. Process purchase orders, money transfers, check request and T&Es for Corporate Administration leadership.
- Distribute and maintain all incoming and outgoing correspondence, maintain appropriate levels of supplies for the department.
- Conduct event related research and secure airline contracts for group flights, maintain tracking logs and assist in other event related research.
- This job description in no way states or implies that these are the only duties to be performed by the employee in this position. It is not intended to give all details or a step-by-step account of the way each procedure or task is performed. The incumbent is expected to perform other duties necessary for the effective operation of the department.
QUALIFICATIONS:
- High School Diploma or GED equivalent.
- Travel required.
- Outstanding customer service skills.
- Occasionally may require weekends and evenings.
- Working knowledge of Word and Excel.
- Multi tasks and prioritize work in a fast-paced high-volume environment.
