What are the responsibilities and job description for the Administrative Assistant - MBO position at Career Site Brand?
COMPANY BENEFITS:
Matching 401K
Growth & Developmental Opportunities
Comprehensive Medical, Dental & Vision Benefits
EAP – Employee Assistance Program
PTO - Paid Time Off
Travel Benefits: Discounts on Vacations and FREE Club Go Points to travel
Tuition Reimbursement & Continuing Education Courses
Shift: 9am-5:30PM
At Holiday Inn Club Vacations, we believe in strengthening families. And we look for people who exhibit the courage, caring and creativity to help us become the most loved brand in family travel. We’re committed to growing our people, memberships, resorts, and guest love. That’s why we need individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect in those around you? Do you encourage success and build relationships? If so, we’re looking for you.
POSITION DESCRIPTION:
This position will be responsible for providing support to the General Manager at our South Beach Resort and Myrtle Beach Oceanfront Resort. This person must be knowledgeable and diplomatic in their dealings with other departments, vendors, owners, and guests.
ESSENTIAL DUTIES AND TASKS:
- Procurement, and AR/AP. Also responsible for creating, compiling, updating/distributing various weekly and monthly reports.
- Assists in preparing RFP’s, PAF’s, PowerPoint presentations, and spreadsheets. Monitor’s expenditures, tracks orders, and payments
- Product sourcing with vendors.
- Schedules meetings, assist with coordinating department events, schedule vendors and inspections, as well as take meeting notes.
- Monitor/maintain company compliances and Team Member trainings.
- Monitor/maintain inventory of supplies, equipment, uniforms.
- Assist with cash handling.
- End of Month Reconciliations.
EDUCATION and/or EXPERIENCE:
- Previous administrative experience required.
- Customer Service and/or hospitality experience a plus.
CERTIFICATES, LICENSES, REGISTRATIONS:
- Any certifications a plus.
QUALIFICATIONS:
- Must be at least 18 years of age with an active driver's license and one year of driving experience.
- Must have excellent organizational skills and be detail oriented.
- High degree of confidentiality.
- Must possess strong verbal and written communication skills.
- Proficiency with Microsoft Office to include Word, Excel, PowerPoint, and Outlook.
- Excellent customer service skills.
- Ability to work in a fast-paced environment.
- Must be able to lift to thirty pounds.
- Weekend availability required.
