What are the responsibilities and job description for the Purchasing Clerk position at Career Site Brand?
The Purchasing Clerk will be responsible for ensuring guest and team satisfaction by purchasing, receiving, and overseeing the inventory of parts, supplies, products, and equipment within the maintenance and housekeeping departments. This position will be responsible for matching all purchase requisitions to invoices/packing slips, maintaining the inventory database for each department, and reporting any discrepancies to the appropriate department manager.
ESSENTIAL DUTIES AND TASKS:
- Support invoice processing for the Maintenance and Common Areas departments, and prepare or edit purchase orders, place orders with suppliers or vendors, and ensure that documentation is in order for the maintenance and housekeeping departments.
- Ensure all inventory levels are maintained and reordered in accordance with company policies for each department.
- Receive and store all deliveries of products for the resort and ensure proper disposition and distribution for each department.
- Maintain records, orders, files, and related paperwork are completed accurately and in a timely manner. All report documents are complete, current, and maintained for each department.
- Maintain cleanliness and organization of all storage areas.
EDUCATION and/or EXPERIENCE:
- Must have a high school diploma or equivalent.
- Bilingual preferred, not required.
QUALIFICATIONS:
- Must have superior customer service skills (internal and external) and the ability to answer guest inquiries.
- Must be proficient with computer software, particularly with Microsoft Office products, including Excel.
- Must have exceptional verbal and written communication skills.
- Must be analytical and strategic in approach to ordering.
- Must be able to clearly speak, write and understand the English language.
- Must be able to work in a high-volume, high-demand work environment.
- Must be able to stand for long periods of time.
At Holiday Inn Club Vacations, we believe in strengthening families. And we look for people who exhibit the courage, caring, and creativity to help us become the most loved brand in family travel. We’re committed to growing our people, memberships, resorts, and guest love. That’s why we need individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect in those around you? Do you encourage success and build relationships? If so, we’re looking for you.
