Payroll Administrator/AP Specialist Needed ASAP in Calabasas!

This position will cover multiple tasks that overlap within the HR and Accounting Departments.  This position is responsible for collecting, analyzing and processing the bi-weekly payrolls. They are also responsible to provide an open line of communication between employees and the payroll department.  In addition, the position will assist the Accounting Department with Accounts Payable. Most important is the necessity to maintain a high degree of professional judgement, integrity, confidentiality, communication skills and initiative to ensure employee and management confidence.

Duties & Responsibilities:
HUMAN RESOURCES & PAYROLL

• • • • Collect needed documentation for processing bi-weekly payrolls.  Follow-up with managers and employees to reconcile any questions prior to submission for processing
      • Ensure back-up paperwork has been received for all absences (Notice of Absence, Return to work forms, etc.)
      • Preparation of payroll submission
      • Run and Review payroll service reports and verify for accuracy
      • Communicate with employees and/or management on payroll related projects or inquiries
      • Calculate and produce manual checks when required.
      • Maintain attendance records & reconcile to payroll service records each payroll period
      • Post payroll data to QuickBooks
      • Submit necessary information to comply with bank ‘Positive Pay’ process
      • Process 401(k) deferral submissions to TPA-Ascensus following each payroll
      • Process invoices for agency worker staff and non-employees (backup & approvals) and generate payment when due.
      • Handling of copy, scanning & email functions as needed for the payroll department
      • Assist HR manager with varied tasks as requested

Accounting
 

• Process invoice for payment (ensure back up documentation and approval)
• Generate payment of vendor invoices in a timely and efficient manner (weekly)
• Analyze and classify various credit card charges for entry into ABAS
• Issue Stop Payments as needed or requested
• Scan all check payments for the above companies/bank accounts.
• Post invoices for RJW logistics
• Reconcile monthly RJW logistics account statement
• Assist Accounting manager is various tasks or projects as time permits

This job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this position.  Duties, responsibilities and activities may change at any time with or without prior notice in accordance with organization requirements.

Equal Opportunity Employer considering qualified applicants in accordance with applicable state and federal laws. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the LA County Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and state law.