Payroll Manager - Remote Role

Career TEAM is a leading high-tech workforce development company who combines their love for careering with technology and utilizes the best content, trainers, case managers, job developers, designers, programmers, and partners. Career TEAM is solving today's unemployment challenges through innovative solutions.

The Payroll Manager is a critical role responsible for the accurate, timely, and compliant processing of payroll for all employees. This position demands a deep understanding of payroll principles, federal, state, and local tax regulations, and accounting practices. The Payroll Manager oversees the entire payroll cycle, from time and attendance collection to tax filings and reporting, ensuring adherence to all legal requirements and internal policies. This role also involves managing payroll systems, resolving employee payroll inquiries, and contributing to process improvements.

The ideal candidate will have a strong background in Payroll management. We'd love to hear from you if you encompass these skills and traits and can fit well into our tight-knit team.

Here at Career Team, the Payroll Manager is an integral part of our team and will assist us with our mission of accelerating the human condition!

Career Team also offers a competitive package including:

• 401k with a generous employer match;
• medical, dental, and vision insurance with an employee-sponsored HSA on any qualifying plans;
• disability insurance;
• and supplemental insurance
  
  

Your Impact on Career TEAM's Success:

Payroll Processing:

• Manage the complete payroll cycle, including:
• Collecting and verifying employee time and attendance data from various sources (e.g., time clocks, timesheets, online systems).
• Calculating gross pay, deductions (e.g., taxes, benefits, garnishments), and net pay.
• Processing payroll through the company's payroll system, ensuring accuracy and adherence to deadlines.
• Generating payroll reports and distributing pay stubs to employees (electronically or physically).
• Managing off-cycle payroll runs (e.g., bonuses, terminations).
• Ensure accurate processing of various pay types (e.g., hourly, salary, commission, bonus, overtime, holiday pay, PTO).
• Maintain meticulous payroll records and documentation in accordance with legal and company requirements.
  

Tax Compliance:

• Ensure strict adherence to all federal, state, and local tax regulations related to payroll, including:
• Accurately calculating and withholding federal income tax, state income tax, FICA (Social Security and Medicare), FUTA (Federal Unemployment Tax Act), and SUTA (State Unemployment Tax Act).
• Preparing and filing all required tax forms and reports (e.g., W-2s, W-3s, 941s, 940s, state unemployment tax returns, local tax forms).
• Reconciling tax withholdings and payments with tax authorities.
• Managing and resolving any tax notices or inquiries from federal, state, or local tax agencies.
• Staying abreast of changes in tax laws and regulations and implementing necessary updates to payroll processes and systems.
• Managing year-end payroll processing and reporting, including W-2 reconciliation and distribution.
• Work with external tax advisors or consultants as needed.
  

Benefits Administration (Payroll Related):

• Manage payroll deductions for employee benefits, including:
• Health insurance premiums, retirement plan contributions (401(k), health savings accounts (HSAs), and other voluntary deductions.
• Ensuring accurate calculation and remittance of benefit deductions to benefit providers.
• Reconciling benefit deductions with benefit providers and resolving any discrepancies.
  

Reporting and Analysis:

• Generate various payroll reports for management, including:
• Payroll summaries, tax reports, labor cost reports, overtime reports, and other customized reports as needed.
• Analyzing payroll data to identify trends, anomalies, and potential cost savings.
• Preparing journal entries for payroll expenses and reconciling payroll accounts with the general ledger.
• Conduct regular audits of payroll data to ensure accuracy and compliance.
  

System Management:

• Manage and maintain the company's payroll system (ADP Workforce Now)
• Ensuring system configuration is accurate and up-to-date.
• Troubleshooting system issues and working with IT or vendors to resolve problems.
• Implementing system upgrades and enhancements.
• Maintaining data integrity and security within the payroll system.
  

Compliance and Auditing:

• Develop and implement internal controls and procedures to ensure payroll accuracy and compliance with all applicable laws and regulations.
• Conduct regular self-audits of payroll processes and records to identify and correct any potential issues.
• Coordinate with internal and external auditors during payroll audits.
• Respond to and monitor Garnishment requests from state, federal and private requestors.
  
  

Employee Support:

• Serve as the primary point of contact for employee payroll inquiries, providing timely and accurate responses to questions regarding paychecks, taxes, benefits, and other payroll-related matters.
• Educate employees on payroll processes and policies.
  
  

Other Duties:

• Approach each day and task with a "ZAG" mindset.
• Other duties and projects as needed.
  
  

The Ideal Qualifications for this Position Include:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 4 years of progressive experience in payroll processing, tax compliance, and payroll system management.
• Expert level working knowledge of MS Excel.
• Excellent communication, both written and verbal.
• In-depth knowledge of payroll principles, tax laws (federal, state, and local), and accounting practices.
• Expertise in federal, state, and local tax regulations related to payroll, including wage and hour laws.
• Proficiency in payroll systems and software (ADP Workforce Now preferred)..
• Strong analytical, problem-solving, organizational, and time-management skills.
• Excellent communication, interpersonal, and customer service skills.
• Ability to work independently and as part of a team.
• High level of accuracy, attention to detail, and confidentiality.
  
  

Salary: $70,000 - $80,000 annually, commensurate with experience

Employment Type: Full-Time, Exempt

About Career TEAM:

Founded in 1996, CareerTEAM, LLC is a private workforce development organization.

Career TEAM's outstanding record of accelerating the human condition has resulted in numerous honors:

• Named by Inc. Magazine as one of America's 500 fastest growing privately held companies
• Recipient of the US Chamber of Commerce Blue Chip Enterprise Award for innovation
• Featured by 60 Minutes, CNN, Money Magazine, Inc. Magazine and the British Broadcasting Network as an innovative, government funded solutions program
• Invited to the White House after being cited by the National Welfare-to-Work Partnership and National Alliance of Business as a top 10 US training provider
  
  

As a socially conscious organization, Career TEAM has found a healthy balance between for-profit innovation and community enrichment. Looking ahead, the organization will continue to close the nation's opportunity divide with additional government-funded workforce sites; while also building staff capacity of workforce funding sources and industry providers. See www.careerteam.com for more information.

Career Team is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Background Check Requirements. Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for the position.

California Consumer Privacy Act ("CCPA"). Career Team is committed to complying with the CCPA and all data privacy and laws in the jurisdictions in which it recruits and hires employees. Career Team collects and uses Personal Information for human resources, employment, benefits administration, health and safety, and business-related purposes and to be in legal compliance. Below are the categories of Personal Information we collect and the purposes for which we intend to use this information:

Identifying information, such as your full name, gender, date of birth, and signature; Demographic data, such as race, ethnic origin, marital status, disability, and veteran or military status; Contact information, such as your home address, telephone numbers, email addresses, and emergency contact information; Dependent's or other individual's information, such as their full name, address, date of birth, and Social Security numbers (SSN); National identifiers, such as SSN, passport and visa information, and immigration status and documentation; Educational and professional background, such as your work history, academic and professional qualifications, educational records, references, and interview notes; Employment details, such as your job title, position, hire dates, compensation, performance and disciplinary records, and vacation and sick leave records; Financial information, such as banking details, tax information, payroll information, and withholdings; Health and Safety information, such as health conditions (if relevant to your employment), job restrictions, workplace illness and injury information, and health insurance policy information; Information Systems (IS) information, such as your search history, browsing history, login information, and IP addresses on the Company's information systems and networks; Biometric information, such as facial recognition, fingerprints, iris or retina scans, keystroke, or other physical patterns; and Geolocation data, such as time and physical location related to use of an internet website, application, device, or physical access to a Company office location.

The Company collects Personal Information to use or disclose as appropriate to:

• Comply with all applicable laws and regulations; (2) Recruit and evaluate job applicants and candidates for employment; (3) Conduct background checks; (4) Manage your employment relationship with us, including for: (a) onboarding processes; (b) timekeeping, payroll, and expense report administration; (c) employee benefits administration; (d) employee training and development requirements; (d) the creation, maintenance, and security of your online employee accounts; (e) reaching your emergency contacts when needed, such as when you are not reachable or are injured or ill; (f) workers' compensation claims management; (g) employee job performance, including goals and performance reviews, promotions, discipline, and termination; and (h) other human resources purposes; (5) Manage and monitor employee access to company facilities, equipment, and systems; (6) Conduct internal audits and workplace investigations; (7) Investigate and enforce compliance with and potential breaches of Company policies and procedures; (8) Engage in corporate transactions requiring review of employee records, such as for evaluating potential mergers and acquisitions of the Company; (9) Maintain commercial insurance policies and coverages, including for workers' compensation and other liability insurance; (10) Perform workforce analytics, data analytics, and benchmarking; (11) Administer and maintain the Company's operations, including for safety purposes; (12) For client marketing purposes; (13) Exercise or defend the legal rights of the Company and its employees, and affiliates, customers, contractors, and agents; and (14) to comply with requirements of government grants, including, but not limited to, program and audit requirements.