What are the responsibilities and job description for the Administrative Assistant position at Careerbuilder-US?
We are looking for a highly organized and detail-oriented HR Administrative Assistant to join our dynamic team. While the primary focus of this role is on recruiting administrative tasks, the HR Administrative Assistant will also play a critical role in supporting the overall operations of the HR department.
Responsibilities :
- Update and maintain personnel records
- Prepare recruiting and HR-related reports
- Respond to emails and calls for the department
- Assist with various employee engagement initiatives including the company newsletter and employee events.
- Assist with employee onboarding by coordinating with various departments
- Handle moderately complex clerical, administrative, technical, or customer support issues under general supervision while escalating more complex issues to appropriate staff
- Apply knowledge of department operations and infrastructure, policies, and procedures to perform moderately complex administrative processes
- Manage calendars for HR, by scheduling and coordinating meetings and appointments
- Assist with employee leaves and other status changes within the company
- Support the open enrollment process and assist with its preparation.
- Assist with taking and organizing meeting notes as needed, ensuring key points, action items, and decisions are accurately documented and easily accessible for future reference.
- Manage and update the HR department’s weekly agenda, ensuring all topics, meetings, and deadlines are organized, prioritized, and distributed in advance. Track follow-up actions and adjust as needed.
- Provide administrative support for various HR initiatives, including performance reviews, employee surveys, and benefits administration.
- Assist HR by completing and supporting various ad-hoc projects as assigned.
- Willing to be on camera during all meetings with HR and when meeting with other departments.
Recruiting Support :
