What are the responsibilities and job description for the Data Coordinator (Administrative Support) position at Careers Integrated Resources Inc?
Job Title: Data Coordinator (Administrative Support)
Job Location: Tucson, AZ
Job Duration: 24 Months (Higher Possibility of Extension)
Job Summary:
Responsibilities
Qualifications:
Education Level:
Experience:
Knowledge, Skill or Ability
Job Location: Tucson, AZ
Job Duration: 24 Months (Higher Possibility of Extension)
Job Summary:
- Responsible for the coordination and administrative support of key tasks critical to the successful execution of the Facilities & Site Services (F&SS) charter by: Working directly with all internal functional areas located on the Tucson campus to coordinate equipment maintenance.
- Interacting with external providers to assist in the coordination, execution & organization of maintenance services. Providing administrative support to Facilities & Site Services management staff.
Responsibilities
- Coordinate maintenance and operation of the software used for equipment work orders and.
- Coordinate the processing and closure of calibration and maintenance work orders.
- Collect, input and monitor equipment calibration data required to comply with FDA, ISO and
- other relevant agency requirements.
- Coordinate and process purchase requests, purchase orders and payment of Facilities & Site Services
- invoices with external vendors.
- Support external contractor pre-qualification process and work with internal project leads to promote
- compliance.
- Assist with the compilation, organization and monitoring of key maintenance metrics / data.
- Possess a familiarity with key equipment maintenance processes and projects to be able to provide direction in response to
- inquiries.
- Utilize current operating systems (e.g. BM Regulatory Asset Manager, EtQ, SAP, Microsoft Windows, etc.) for execution of tasks and communications.
- Establish and maintain files of highly confidential data and importance
- Perform other duties as required or assigned
Qualifications:
- To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities.
Education Level:
- Associate's Degree in applicable technical field, or equivalent combination of education and experience will be considered
Experience:
- 4 years’ experience in Functional administrative support preferably in Equipment Maintenance and/or Calibration
Knowledge, Skill or Ability
- Excellent time management, planning, organization and problem solving skills,
- Must be able to coordinate and support cross functional teams and multiple projects in a fast paced,
- dynamic environment...able to multi-task and prioritize.
- Must be people-oriented and a team player with strong interpersonal, written and verbal communication skills.
- Strong customer service skills, proactive and highly motivated.
- Strong process orientation and attention to detail.
- Strong data entry skills and familiarity with personal computers, word processing, spreadsheet, operating, presentation and scheduling/project management software.
- Able to manage and meet deadlines.
- Able to read, understand, and prepare standard business communications.
