What are the responsibilities and job description for the Senior Analyst, Payroll position at Careers Integrated Resources Inc?
Job Title: Senior Analyst, Payroll
Reports to: Payroll Team Lead
6 months
100% Remote
Years of Experience: 5 or more experience as a payroll analyst, UKG experience is highly preferred.
Job Overview:
Senior Analyst, Payroll in Global Business Services is a professional responsible for processing and/or overseeing processing of payroll by the vendor for the assigned region. They oversee the process and systems, ensure payroll processing timeliness, accuracy, compliance with laws and regulations, and efficiently collaborate with upstream and downstream stakeholders and payroll vendors.
• Process regular/off-cycle payroll for the assigned markets; collect payroll inputs (time
and attendance entries, employee status changes, benefit deductions, etc.), calculate
payroll and/or send payroll inputs to vendor for calculation, reconcile payroll outputs
and ensure timely payment to the employees. Ensure all transactions are processed
in compliance with internal policies and procedures as well as government agency
regulations, taxes are paid, and applicable documents filed in a timely manner.
Support accounting reconciliation processes with payroll providers and internal
finance & accounting teams. (40%)
• Provide support to other team members when needed (back up), learn from/teach
other team members about payroll process and other markets, support payroll
related projects. (10%)
• Ensure process documentation is up to date, suggest and support
implementation of process improvements, promote knowledge base usage, support
systems optimization. (10%)
• Provide best in class support to the employees and stakeholders; timely resolve
tickets/requests, follow up and escalate if needed, make sure regular, high-level
communication is provided. (30%)
• Prepare reports and analysis of payroll data to management and third parties, as
needed. (10%)
• Other duties as assigned.
Key Responsibilities:
• Process Other Deductions
• Add or Adjust Other Earnings
• Process Salary Changes
• Run One Time payment Process
• Process Commission & Rewards
• Process Other One Time Payments
• Process Overtime
• Process Leave
• Process Time Off
• Receive and Review current pay period hours
• Process Current Pay Period Hours
• Receive & Validate Pay Period Data
• Review and Approval of Booking list (general ledger)
• Audit of Manual Inputs
• Audit of Additional Inputs
• Prepare SOX controls
• Post-Payroll Reports
• Request Funding
• Perform Bank Funding
• Payment Preparation
• Payment Execution
• Generate payslip
• Print / mail payslips for terminations / employees on leave (outside US)
• Perform Off-Cycle Pre-Audit (if happens - like a regular payment)
• Update payroll processes
• Payroll (Monthly & Quarterly) tax returns/reviews
• Employee Year-end Forms Generation
• Other Applicable Taxes / Payments
• Adjusting Processes to New/Updated Laws and Regulations for payroll
• Process/perform Other 3rd Party Payments
• Process Wage Attachments & Court Orders
• Adjust General Ledger Accounts
• Review pay run results before being finalized
• Review payslips / results for special cases (new hires, terminations, leaves, special bonuses, etc.)
• Sign-off of Payroll Results
• Sign-off Payroll Checklist
• Various Reporting (e.g., third party benefit reports / files that come directly from payroll; tax / social insurance reports)
• Global Reporting
• Post payroll Reporting
• Execute SOX controls for payroll
• Internal Audit Payroll
• External Audit Payroll
• Respond to employee Payroll Q&A via ServiceNow or alternative methods (e.g. email, chat, etc.)
• Resolve queries escalated to Payroll
Additional Qualifications:
• Proficiency with payroll vendors and systems, as well as familiarity with enterprise resource planning (ERP) systems.
• Understanding of payroll tax laws and regulations across various jurisdictions.
• Knowledge of accounting principles and practices related to payroll.
• Expertise in reports preparation and communication of the results.
• Competence in auditing payroll records and reports for accuracy and compliance.
• Experience in managing the execution of defined actions, monitoring the completion with multiple stakeholders.
• Experience in leading projects and Continuous Improvement initiatives will be an asset
Education:
• Bachelor s degree in finance, accounting, business administration, or a related field, preferred, however, not required with years of experience performing payroll, four or more years of experience waives the degree requirement.
• Certifications such as Certified Payroll Professional (CPP) or similar.
Minimum Experience:
• Minimum of 3 years experience in payroll, preferably in advanced GBS/SSC/BPO organization.
• Excel experience and and English proficiency.
Stakeholders that the incumbernt will work include: Human Resources Operations; Payroll Vendor(s); GBS RTR & PTP.
Direct Report(s): None
Indirect Report(s): None
Reports to: Payroll Team Lead
6 months
100% Remote
Years of Experience: 5 or more experience as a payroll analyst, UKG experience is highly preferred.
Job Overview:
Senior Analyst, Payroll in Global Business Services is a professional responsible for processing and/or overseeing processing of payroll by the vendor for the assigned region. They oversee the process and systems, ensure payroll processing timeliness, accuracy, compliance with laws and regulations, and efficiently collaborate with upstream and downstream stakeholders and payroll vendors.
• Process regular/off-cycle payroll for the assigned markets; collect payroll inputs (time
and attendance entries, employee status changes, benefit deductions, etc.), calculate
payroll and/or send payroll inputs to vendor for calculation, reconcile payroll outputs
and ensure timely payment to the employees. Ensure all transactions are processed
in compliance with internal policies and procedures as well as government agency
regulations, taxes are paid, and applicable documents filed in a timely manner.
Support accounting reconciliation processes with payroll providers and internal
finance & accounting teams. (40%)
• Provide support to other team members when needed (back up), learn from/teach
other team members about payroll process and other markets, support payroll
related projects. (10%)
• Ensure process documentation is up to date, suggest and support
implementation of process improvements, promote knowledge base usage, support
systems optimization. (10%)
• Provide best in class support to the employees and stakeholders; timely resolve
tickets/requests, follow up and escalate if needed, make sure regular, high-level
communication is provided. (30%)
• Prepare reports and analysis of payroll data to management and third parties, as
needed. (10%)
• Other duties as assigned.
Key Responsibilities:
• Process Other Deductions
• Add or Adjust Other Earnings
• Process Salary Changes
• Run One Time payment Process
• Process Commission & Rewards
• Process Other One Time Payments
• Process Overtime
• Process Leave
• Process Time Off
• Receive and Review current pay period hours
• Process Current Pay Period Hours
• Receive & Validate Pay Period Data
• Review and Approval of Booking list (general ledger)
• Audit of Manual Inputs
• Audit of Additional Inputs
• Prepare SOX controls
• Post-Payroll Reports
• Request Funding
• Perform Bank Funding
• Payment Preparation
• Payment Execution
• Generate payslip
• Print / mail payslips for terminations / employees on leave (outside US)
• Perform Off-Cycle Pre-Audit (if happens - like a regular payment)
• Update payroll processes
• Payroll (Monthly & Quarterly) tax returns/reviews
• Employee Year-end Forms Generation
• Other Applicable Taxes / Payments
• Adjusting Processes to New/Updated Laws and Regulations for payroll
• Process/perform Other 3rd Party Payments
• Process Wage Attachments & Court Orders
• Adjust General Ledger Accounts
• Review pay run results before being finalized
• Review payslips / results for special cases (new hires, terminations, leaves, special bonuses, etc.)
• Sign-off of Payroll Results
• Sign-off Payroll Checklist
• Various Reporting (e.g., third party benefit reports / files that come directly from payroll; tax / social insurance reports)
• Global Reporting
• Post payroll Reporting
• Execute SOX controls for payroll
• Internal Audit Payroll
• External Audit Payroll
• Respond to employee Payroll Q&A via ServiceNow or alternative methods (e.g. email, chat, etc.)
• Resolve queries escalated to Payroll
Additional Qualifications:
• Proficiency with payroll vendors and systems, as well as familiarity with enterprise resource planning (ERP) systems.
• Understanding of payroll tax laws and regulations across various jurisdictions.
• Knowledge of accounting principles and practices related to payroll.
• Expertise in reports preparation and communication of the results.
• Competence in auditing payroll records and reports for accuracy and compliance.
• Experience in managing the execution of defined actions, monitoring the completion with multiple stakeholders.
• Experience in leading projects and Continuous Improvement initiatives will be an asset
Education:
• Bachelor s degree in finance, accounting, business administration, or a related field, preferred, however, not required with years of experience performing payroll, four or more years of experience waives the degree requirement.
• Certifications such as Certified Payroll Professional (CPP) or similar.
Minimum Experience:
• Minimum of 3 years experience in payroll, preferably in advanced GBS/SSC/BPO organization.
• Excel experience and and English proficiency.
Stakeholders that the incumbernt will work include: Human Resources Operations; Payroll Vendor(s); GBS RTR & PTP.
Direct Report(s): None
Indirect Report(s): None
