What are the responsibilities and job description for the Sourcing Agent position at Careers Integrated Resources Inc?
Job Title: Sourcing Agent
Location: Topeka, KS 66612
Duration:10 months contract on W2 with high possibility of extension based on performance.
Job Description:
Mandatory:
Education/Experience:
Location: Topeka, KS 66612
Duration:10 months contract on W2 with high possibility of extension based on performance.
Job Description:
- The Sourcing Agent performs routine, low-complexity procurements below the bid threshold, primarily for products but occasionally for routine services.
- This includes requirements clarification, soliciting bids, evaluating quotations and selecting suppliers in a manner that maximizes total long-term value to the enterprise and optimizes the cost/benefit relationship while meeting or exceeding delivery, quality, service risk management and diversity requirements.
- This position also supports Negotiators and Sourcing Specialists by completing routine administrative requests and/or specific tasks within larger sourcing projects.
- Execute and manage the full life-cycle of procurement transactions for contract-based materials and services including purchase order creation, dispatch, acknowledgement, expediting, match exception resolution and purchase order close. Supports both auto sourced and non-auto sourced transactions.
- Process requisitions for routine, well-specified materials (and occasionally services) not on contract.
- Solicit, evaluate and document quotes as required, in addition to creating POs, dispatching POs, obtaining acknowledgements, expediting, resolving match exceptions and closing POs.
- Perform routine administrative tasks in support of projects led by Negotiators and Sourcing Specialists such as: Distribute and collect NDAs required prior to issuance of RFXs Gather, organize and prepare/post drawings, requirements and specifications for RFPs Gather preliminary supplier lists, seeking to include diverse suppliers Schedule meetings on behalf of sourcing leads May attend pre-bid meetings to record questions, clarifications and modifications Set up new suppliers Collect/organize supplier questions and gather information for responses during RFP Create bid tabulations Gather/organize final documentation for completed projects Issue POs Resolve match exceptions Provide secondary support for department operations such as planning/scheduling meetings, administering internal and external electronic resources (SharePoint sites, Client systems, Experian, PSC, etc.), gathering information and obtaining office supplies.
Mandatory:
- Ability to complete routine procurement transactions effectively, efficiently and accurately from requisition to purchase order close in a fast-paced environment Awareness of procure-to-pay process and procurement-related policies, procedures, processes and risks, and ability to apply that understanding to daily work Basic understanding of the role of procurement and how procurement creates value for the enterprise
- Working knowledge of PeopleSoft and/or other procurement-related software Proficiency in creating and manipulating basic spreadsheets and creating Word documents
- Effective oral and written communication skills
- Strong customer service and team focus Familiarity with utilities industry and/or Client operations bachelor’s degree in business, Engineering, Supply Chain or related field; OR four (4) years of relevant work experience is required.
- Utility or construction industry experience preferred.
- Understanding of the role of Supply Chain and how it creates value within the business
- Basic quantitative and analytical skills Effective oral and written communications skills
- Skilled in using Microsoft Office suite, particularly Word, Outlook and Excel Working knowledge of PeopleSoft or other Supply Chain Management/ERP software
Education/Experience:
- Bachelors degree in Business, Engineering, Supply Chain or related field; OR four (4) years of relevant work experience is required.
- Utility or construction industry experience preferred.
- Understanding of the role of Supply Chain and how it creates value within the business Basic quantitative and analytical skills
- Effective oral and written communications skills
- Skilled in using Microsoft Office suite, particularly Word, Outlook and Excel
- Working knowledge of PeopleSoft or other Supply Chain Management/ERP software
