What are the responsibilities and job description for the Administrative Assistant, Brooks Foundation, Full-time position at Careers?
Under the supervision of the Executive Director of the Brooks Foundation, the Development Assistant is responsible for the day-to-day workflow and processes of the Brooks Foundation team. This position will oversee calendars, schedule meetings, assist with gift processing, database entry, assist events and Foundation Board meetings.
Responsibilities:
- Schedule donor meetings, foundation board meetings, committee meetings, team meetings, internal meetings and manage calendars/travel.
- Assist with Brooks Foundation events including donor receptions, check presentations and off-site events such as donor lunches or dinners, the Soiree and the golf tournament.
- Greet visitors to the Brooks Foundation offices, answer the Brooks Foundation main phone line, monitor the general Brooks Foundation email account and collect/ disseminate the mail each day.
- Assist with gift processing, receipting and database entries for donors.
- Take minutes for all Brooks Foundation Board and Committee meetings.
- Assist donors with gift information for gift completion and assist with the Brooks WHEEL Club disbursements.
- Complete and submit receipts and reimbursements as needed.
- Draft and complete forms, letters, memos, etc., as needed.
- Order supplies, food and other items needed for meetings and events.
- Maintain office equipment and office supply inventory.
- Compose and revise Word, Excel and Power Point documents.
- Coordinate and maintain travel arrangements as needed.
Qualifications:
- High school graduate, with some college preferred.
- Demonstrated experience in a professional office environment.
- Proficient at desktop computing including Microsoft Word, PowerPoint, Excel, Adobe and Teams.
- Experience with RENXT or CRM database preferred.
- Demonstrates excellent verbal and written communication.
- Must have high level of interpersonal skills with demonstrated decision making and problem-solving skills.
- Must be highly motivated, personable, articulate, and diplomatic.
- Strong time management skills and attention to detail.
- Coordinates work to achieve maximum productivity and efficiency.
- Demonstrates ability to organize the workday as well as recognize and adjusting priorities.
Compensation: Experience and education may be considered along with internal equity when job offers are extended.
Location: Brooks Rehabilitation Hospital, 3599 University Blvd South, Jacksonville, FL 32216
Hours: Onsite, Monday – Friday, 8am – 5pm
Thriving in a culture that you can be proud of, you will also receive many employee benefits such as the following:
- Competitive Pay
- Comprehensive Benefits package
- Vacation/Paid Time Off
- Retirement Plan with Match
- Employee Discounts
- Education and Professional Development Programs
