What are the responsibilities and job description for the Receptionist/Administrative Coordinator position at Careers?

Job Title

Receptionist/Administrative Coordinator

Location

Washington, DC 20024 US (Primary)

Education

High School Diploma / GED Equivalent

Job Type

Full-Time

Travel

0 - 25%

Clearance Type Required

None

Job Description

JMA Solutions, a dynamic, thriving management services firm with headquarters in Washington, D.C., is looking for a Receptionist/Administrative Coordinator to ensure the efficient operation of the offices. This position requires being onsite every day.

Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Performs data entry and filing.
Retrieves information as requested from records, email, minutes, and other related documents
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules meetings and appointments for managers or supervisors.
Prepares agendas and schedules for meetings.
Maintains the system for recording expenses and the use of petty cash.

Reviews mail and distributes to appropriate parties.
Maintains office calendars
Schedules conferences rooms and ensures they are in a state of readiness for upcoming meetings, as directed.
Remains on stand-by during meetings, as directed, to address any technical issue or malfunction with phone calls, computer, and virtual call platforms.
Assists with invoicing
Sends monthly birthday cards to employees celebrating a birthday within that month.
Makes authorized purchases with company credit card, including flowers, food and beverage orders, recognition plaques and awards, stamps, etc.
Ensures receipts are provided to accounting
Deposits checks
Performs other clerical tasks, as required.

Job Requirements

Requirements:

High School Diploma or GED Equivalent
Bachelor’s or Associate’s Degree preferred
Minimum of two years of prior experience as a receptionist or administrative assistant
Proficient in Microsoft Office Suite or related software
Proficient in Basic Windows Navigation
Proficient in Virtual Meeting Platforms such as Zoom, Microsoft Teams, Google Meets and Webex.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.

COMPENSATION: $42,000-$52,000 depending on level of experience and education. JMA offers a full benefits package with vision, health, dental and life insurance as well as a 401k match.

JMA Solutions is an equal opportunity/affirmative action employer and does not discriminate against any applicant for employment on the basis of race, color, religion, sex, age, national origin, veteran status or physical impairment

Salary : $42,000 - $52,000

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