Supervisor, Materials & Supply Chain

The Supervisor of Materials and Supply Chain (“MS Supervisor”) is an onsite role, responsible for warehousing, organizing, controlling, scheduling, and managing production activities in a US contract manufacturing facility with significant commercial and government clients. 

The primary functions include managing and storing raw materials, logistics, distribution, inventory management (onsite and offsite), warehousing, and transportation.  

MS Supervisor is a highly collaborative on-site role, managing Shipping, Receiving, and Materials Management, and interfacing daily across departments including, but not limited to, Procurement, Manufacturing, Quality, and Facilities.

There are four (4) essential Pillars to the MS Supervisor role:  (1) Materials Management, (2) Inventory Control, (3) Tracking and documentation, and (4) Positive Teamwork.

1. The Materials Management area is responsible for developing and implementing policies, procedures and material control systems activities related to material control and inventory control functions. The MS Supervisor ensures Materials are ordered, available, and in stock while maintaining acceptable inventory levels. This includes developing material schedules working closely with manufacturing and quality, and coordinating the critical, efficient movement of materials with purchasing, production and engineering.
2. The Inventory Control focus specializes in maintaining an accurate inventory of parts and goods, both on-site and off-site.  It is important to be able to balance multiple requests across projects at a given time, and to be able to critically support good organization, storage and tracking across ambient and cold chain environments, even where space is at a premium. Cold storage inventory (onsite and offsite) includes coordinating day-to-day activities related to the documentation, selection, ordering, tracking, storage, distribution, shipping, and reporting of materials used and produced for cGMP production.
3. Tracking and Documentation  through transaction documentation, process, procedure verification, and system review. Develops and executes replenishment strategies; conducts physical inventories and leads cycle counts. Analyzes and corrects cycle count discrepancies. This job family is in the mid-level management category and is below the executive management. The ideal candidate will develop processes and procedures necessary for tracking materials following applicable industry standards for early phase vaccine and biologic development and manufacture.  
4. Positive Teamwork.  The ideal candidate will collaborate with others to initiate Material Specifications (MS), determine supply needs, and purchase supplies and materials.  As this is a mid-level Manager position with direct reports, it is expected that the candidate will lead and inspire others in a collaborative team-oriented environment. The MS Supervisor will be responsible for performance reviews, pay reviews, and applicable decision-making authority, and contribute in a meaningful way to inter-departmental expectations based on knowledge, application, problem solving, impact, collaboration, and supervision. 

• Provide administrative support for new and revised material specification documents.
• Material requisition knowledge and tracking.  
• Oversee the lifecycle of cGMP materials, which include but not limited to:
  • Retain the bill of materials for each client process campaign and track the ordering process.
  • Coordinate with Purchasing, Quality Assurance, Quality Control, and Manufacturing to ensure the proper documentation is approved on a fixed critical path timeline.
  • Prioritize and follow up with Purchasing Department to:
    • Track lead times and delivery dates;
    • When needed and as authorized, substitute items;
    • Determine estimated delivery dates;
    • Manage communications plan to all involved parties;
    • Develop a master schedule for the material ordering lifecycle and report changes.
• Ensure Receiving Department has approved documentation available for disposition.
• Ensure the Quality Control department has approved material specifications and track quarantine/release schedules.
• Perform/Oversee packaging and shipping of biologics (QC samples, cGMP products etc.).
• Ensures cold storage Warehouse area is safe and that all members operate in a safe manner.
• Keeps cold storage part of the warehouse and all inventory storage areas clean, organized, and cleared of debris.
• Maintain all warehouse equipment to ensure no downtime due to equipment breakdown.
• Performs additional tasks as required by business needs or directed by leadership.
• Conduct inventory reconciliation as required ensuring accurate counts of all inventory items.
• Ensure all items received are accurately accounted for and that no materials with damage are accepted.
• Monitoring of FMS (Facilities Management) for GMP Freezers.
• Maintain an approach of continuous improvement with warehouse operations and assist in training and development of team members within the organization.
• Work with Facilities & Engineering on all Cold Storage equipment’s timely maintenance to ensure no downtime due to equipment breakdown.
• Other duties as assigned.

• Bachelor’s degree or equivalent years of experience 
• A minimum of 4-5 years of relevant experience in Materials Management, supply chain, or comparable, relevant experience. 
• Strong biotech/pharma background and experience with Materials Management and planning within a cGMP contract manufacturer, directly overseeing warehouse inventory and shipping functions.  
• Proven, hands-on experience with a LIMS system, JIT, SKU, barcode systems, and pick ticketing required.
• Strong interpersonal skills (both oral and written communication).
• Effective decision making and analytical ability to render sound decisions and recommendations after receiving related data, circumstances, options, and consequences.
• Must be a strategic thinker with strong problem solving skills.
• Effective time management and multi-tasking skills.
• Exhibits an exceptional degree of ingenuity, creativity and resourcefulness; viewed as expert within the field.
• Proven Materials Management relevant project management skills.
• Intermediate/advanced computer literate skills (MS Office Suite and MS Project).

• Candidate must meet all the requirements of our Company Occupational Health program as directed by the Occupational Health Consultant to include pre-employment physical and drug screen.
• Candidates are encouraged to submit a resume and a cover letter outlining background and experience as it relates to the position requirements and salary history/requirements. Please note that “negotiable” is neither salary nor requirements. Salary commensurate with experience.