Governance and Drafting Specialist

Job Summary

Alongside the General Counsel and Executive Assistant to the CEO, this position supports all governance operations in the CareOregon Corporate family across all legal entities and ensures all governance related regulatory requirements are met. Additionally, this position prepares, and reviews select corporate and legal documents as assigned, including, contracts, grants, summaries of board meetings/materials, and other collaborative and transactional agreements.

Essential Responsibilities

• Work to improve the department's processes, policies, and procedures.
• Complete a variety of projects as assigned within time constraints.

Governance Operations

• Develop draft meeting agendas in collaboration with CEO and Board Chair.
• Maintain meeting minutes, codify actions, prepare consents, identify action items, and coordinate follow-up.
• Develop and facilitate the process of annual committee evaluations, periodic Board assessments and performance improvement actions.
• Generate board policies when needed.
• Assist the Board Chair and Committee Chairs in fulfilling their roles.
• Communicate progress on a regular basis to the Board relating to special projects.
• Support CCO governance staff in adopting standardized practices and record-keeping.
• Answer questions from staff on best practices in governance operations.
• Identify and implement process improvements.

Drafting

• Draft contracts, grants, summaries, correspondence and other transactional documents.
• Revise, proofread and format nonprofit organization documents and correspondence.
• Organize information and aid attorneys by producing accurate, timely, complete and thorough work product.
• Word process correspondence and simple to complex legal documents and forms; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; and compare documents using document comparison software and produce redline comparison.
• Prepare filings for tax-exempt organizations, including state registrations and IRS applications for recognition of tax-exempt status.

• Perform work in alignment with the organization's mission, vision and values.
• Support the organization's commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals.
• Strive to meet annual business goals in support of the organization's strategic goals.
• Adhere to the organization's policies, procedures and other relevant compliance needs.

• Perform other duties as needed.

Experience and/or Education

Required

• Minimum 3 years relevant experience in an administrative support role in a legal office or related, including project management and contract/policy review

Preferred

• Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field
• Basic understanding of accounting

Knowledge, Skills and Abilities Required

Knowledge

• Ability to learn about CareOregon, including its market, vision, mission, strategies, management, operations, and financial structure
• Understanding of governance, including board obligations, responsibilities, roles and duties and governance/director best practices
• Understanding of the highly sensitive nature of issues and the need to maintain confidentiality

Skills and Abilities

• Superior interpersonal and communication skills

• Advanced Excel, Word, and PowerPoint skills
• Strong project management skills
• Ability to learn the organization's accounting, document management and other corporate software
• Advanced problem-solving skills
• Motivated "self-starter", and the ability to work with limited supervision
• Ability to anticipate, to prepare for and to meet aggressive deadlines
• Ability to manage multiple tasks and priorities
• Ability to analyze, and to provide written documentation of work efforts
• Ability to timely communicate project status and issues to leadership, managers and coworkers
• Ability to work in a culturally, and professionally, diverse work environment
• Ability to manage teams and work collaboratively
• Ability to lead, influence and build consensus
• Ability to interact with a "service orientation" in dealing with the board chair, board committee chairs and directors
• Willingness/ability to occasionally work irregular hours (e.g. evening meetings and weekend activities)

• Ability to work effectively with diverse individuals and groups

• Ability to learn, focus, understand, and evaluate information and determine appropriate actions
• Ability to accept direction and feedback, as well as tolerate and manage stress
• Ability to see, read, and perform repetitive finger and wrist movement for at least 6 hours/day
• Ability to hear and speak clearly for at least 3-6 hours/day

Working Conditions

Work Environment(s): Indoor/Office Community Facilities/Security Outdoor Exposure

Member/Patient Facing: No Telephonic In Person

Hazards: May include, but not limited to, physical and ergonomic hazards.

Equipment: General office equipment

Travel: May include occasional required or optional travel outside of the workplace; the employee's personal vehicle, local transit or other means of transportation may be used.

#Li-Remote

Candidates of color are strongly encouraged to apply. CareOregon is committed to building a linguistically and culturally diverse and inclusive work environment.

Veterans are strongly encouraged to apply.

We are an equal opportunity employer. CareOregon considers all candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status.

Visa sponsorship is not available at this time.