7. The HR and Finance Manager Job Description

HR AND FINANCE MANAGER - JOB POSTING

February 25, 2025

CarePlus Residential Services (CPRS) is seeking to hire HR AND FINANCE MANAGER to be based in Lewiston, Maine office located at 1180 Lisbon ST. Suite 1, Lewiston ME, 04240 with regular travel to support programs in Bangor and other Locations,

Salary range $ 60,000-$75,000 /PA plus Benefits

HR AND FINANCE MANANGER (HR&F MANAGER) JOB DESCRIPTION

The Role Summary

The HR & Finance Manager reports to the COO and is responsible for managing the Human Resources and Training Section and overseeing all employee Recruitment, Orientation, Performance, Payroll, Training, discipline, and relations and of all personnel issues. The HR & Finance Manager will also be responsible for supporting Billing, Financial and Accounts Management and is dedicated to overall service satisfaction levels of clients.

The HR & FINANCE MANAGER Responsibilities will include:

Human Resources Responsibilities:

• Recruitment and Staffing: Oversee the full recruitment cycle, including job postings, interviews, hiring, and onboarding processes. Manage relationships with recruitment agencies and job boards.
• Employee on-boarding/off-boarding – Organize and manage on-boarding and off-boarding of employees, new employee orientation and training programs.
• Employee Relations: Partner with the senior leaders to make recommendations for corrective action & continuous improvement. Respond to employee relation issues. This Serve as the primary point of contact for employee inquiries, concerns, and conflict resolution. Foster a positive, inclusive, and productive work environment.
• Compliance and Policies: Ensure compliance with federal, state, and local employment laws and regulations. Develop, implement, and enforce HR policies, procedures, and programs.
• Training and Development: Coordinate employee training programs, professional development initiatives, and performance management. Identify areas for skill development and growth.
• Compensation and Benefits Administration: Oversee employee compensation, benefits, and payroll processes. Ensure accuracy of pay and benefit structures in line with company policies and regulations. Ensure employee files are compliant. Stay up-to-date and comply with changes in HR legislation.
• Employee Records and Documentation: Maintain accurate and up-to-date employee records, including contracts, performance reviews, and disciplinary actions.
• HR Policy Management – Partner with senior leaders to review, update, implement, and communicate HR policies, procedures, laws, standards, and other government regulations.
• Health & Safety – Establish and follow procedures and regulations that will ensure health and safety for everyone in the agency.
• Payroll – Process or Act as a backup to processing bi-weekly payroll.
• HRIS & Data Reporting – Assist with data maintenance and integrity of the HRIS system. Annually conduct and evaluate results of employee satisfaction report surveys.

Financial Management Responsibilities:

· Financial Strategy and Risk Management: Provide insights on financial risks, investment opportunities, and cost-saving strategies. Develop long-term financial strategies to ensure company growth and stability.

· Financial system and Process: Establish and maintain financial system for CPRS.

· Ensure annual filing of the corporation to keep CPRS compliant.

· Budgeting and Forecasting: Prepare, monitor, and manage the organization’s budget. Work with department heads to create forecasts and financial plans aligned with the company’s goals.

· Financial Reporting: Prepare and report for the Board of owners quarterly financial performance of CPRS and services File and pay estimated taxes as required by laws.

· Documentation: Securely file and avail themonthly, quarterly, and annual financial reports. Present financial statements to senior management, offering insights and recommendations.

· Cash Flow Management: Oversee cash flow management, ensuring timely payment of bills, invoices, prepaid and credit cards held by staff and owners for safety and expense management and employee salaries while keeping within the company’s financial guidelines.

· Accounting and Bookkeeping: Maintain accurate financial records, including accounts payable and receivable. Oversee financial transactions and ensure compliance with accounting principles.

· Tax Compliance and Filing: Ensure accurate and timely filing of all relevant taxes (e.g., payroll taxes, business taxes). Work with external accountants for year-end tax filings.

· Execute distribution of dividends when approved as per policies.

· Manage expenses by reviewing and processing invoices to vendors.

· Develop and monitor implementation of accounting policy and procedures via a recommended system or software.

· Support the Enrollment of all program houses in the Maine care billing system and ensure to Enter weekly billing in the Maine care billing system.

· Keep a breast and remind the COO /CEO on authorization renewal dates.

· CPRS Assets Management and On / Off Book , Depreciation and Appreciation Values Recording

· Ensure Books by balancing by reconciling payments received to the invoices submitted for services to DHHS and other Billable Partner Invoices.

Experience/ Training/ Education / Certification:

· Masters of Business Administration with relevant certifications (e.g., SHRM-CP, CPA) or Bachelor’s degree in Management, HRM, Accounting, Finance, Business Administration or equivalent

· Experience: Minimum of 5 years of experience in HR and finance roles, with at least 3 years of experience in a managerial position.

· Three or more years of broad financial experience, culminating in a senior financial position in a homecare finance organization.

· Proven Management experience managing finance and Operations teams.

· Significant experience in financial analysis, GAAP and statutory reporting, internal controls, homecare finance

· A capable Manager with strong analytical, financial, and diagnostic skills, coupled with

Key Skills:

· Strong knowledge of HR laws, policies, and procedures.

· Proficiency in financial management, budgeting, and financial reporting.

· Experience with HR and financial software (e.g., ADP, QuickBooks, or similar).

· Exceptional organizational, analytical, and problem-solving skills.

· Excellent communication and interpersonal skills with the ability to work effectively with employees at all levels.

· High attention to detail and the ability to manage multiple priorities.

Additional Qualifications:

• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong leadership skills with a hands-on approach to problem-solving.
• Ability to work independently and as part of a team in a fast-paced environment.

Working Conditions:

• This position may require occasional overtime during peak financial periods or special HR events.
• The position may require periodic travel to company locations or external meetings

Salary and Benefits

This is a full‐time position at a competitive Salary range: $60K-$75K paid Bi-weekly and other Benefits

CPRS is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

To apply for this position, please send your expression of interest with current resume to:

Contact info:

1180 Lisbon St, Lewiston, ME 04240.

careplusresidential@gmail.com;

(207) 669 8870 / (207) 409 4579

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Overtime

Ability to Commute:

• Lewiston, ME 04240 (Required)

Ability to Relocate:

• Lewiston, ME 04240: Relocate before starting work (Preferred)

Work Location: In person

Salary : $60,000 - $75,000