Planning Team Lead

Description

The Planning Team Lead is a critical role that oversees the regulatory and compliance activities for Continuum of Care Boards and Membership and consults on Systems-related work. This role is vital in meeting the requirements set forth by the Department of Housing and Urban Development (HUD) outlined in the prepared Scopes of Work signed with affiliated Continuums of Care (CoC), and leads discussions to facilitate successful outcomes. The activities of the Planning Team Lead fall within these main categories:

1. Oversight and Reporting: The Planning Team Lead is responsible for the oversight and reporting of the CoC Board and Membership compliance, ensuring all activities are in line with regulatory standards.
2. CoC Policy and Procedure Development: Develops and implements CoC governing policies and procedures, which are essential for the effective functioning of the collaborative CoC. 
3. Rank and Review Project: Oversight of the annual Rank and Review process, ensuring fairness and transparency in project evaluations. Presents analysis to key stakeholders for feedback and completing the rank and review process annually. 
4. Application Development: At the direction of the Planning leadership team, the Planning Team supports the CoC application development and submission process, ensuring that all necessary information is accurately presented  and executed
5. Regulatory and Compliance Work: Oversees initiatives providing leadership to communities, ensuring that Continuum of Care governance activities comply with regulations and promotes collaboration to effectively address homelessness. This role keeps abreast of HUD regulations and national best practices in homelessness intervention, effectively communicating these insights to the CoC. This role also ensures representative stakeholders are present. 

Requirements

ESSENTIAL RESPONSIBILITIES

• Oversee CoC Board, Membership and multiple sub-committees (e.g., Governance, NOFA Committees) in ensuring compliance with HUD CoC regulations/requirements; develop agendas, meeting minutes and supporting materials.
• Leads the internal and external analyses to annually review policies and procedures to improve coordination of CoC performance and maintain compliance with HUD regulations (e.g., Bylaws, Written Standards).
• Responsible for coordinating, facilitating and developing materials for the annual CoC project Rank and Review process, reflecting local needs and national best practices to prioritize projects for funding through the annual CoC Application.
• Actively develops and maintains relationships with CoC partners to effectively organize stakeholders around CoC priorities. 
• Ownership in providing direction to the Community Organizer on the facilitation of meetings, building community consensus, and creating community education programs.
• Supports the process for successful submission of CoC Applications. 
• Works with the Systems Team to provide consultative support and insights on best practices, working with the CoCs, DEI initiatives, and progress training series.
• Offers mentorship and guidance to junior team members, fostering their growth and development.
• Applicants should be able to recognize opportunities despite community challenges, be able to research and apply best practices, and have a track record in mobilizing and sustaining coalitions and diverse partnerships

EXPERIENCE

• 5-7 years minimum working experience in a related field 

EDUCATION 

• Bachelor’s degree required, Master’s preferred. 

Additional Education or Certification: None.

SKILLS & ABILITIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

• A passion to work with communities to prevent and end homelessness, with knowledge of homelessness and strategies to prevent and end it.
• Strong leadership and project management skills.
• Flexibility to balance multiple projects as well as competing and shifting priorities.
• Strong written and verbal communication skills.
• Provides direction and constructive feedback to the team.
• Ability to work both independently and collaborate as part of a team.   
• Adaptable and exemplifies flexibility with changing work priorities and a fast-paced environment while maintaining a professional attitude.
• Excellent meeting facilitation skills and comfortability with public speaking and presenting
• Grant-writing experience preferred.
• Strong professional writing and communications experience. 
• Excellent organization skills, strong attention to detail, and a high level of integrity and confidentiality required.
• Creativity and demonstrated problem-solving ability required
• Proficiency in word processing, desktop publishing, creating spreadsheets, proofreading and data compilation required. 
• Access to reliable transportation required. 

TRAVEL

Local, frequent travel in assigned geographic area. 

LOCATION 

5 Pine West, Albany home office; virtual three days a week. Subject to change at any time. 

WORK WEEK

Full-time role, 40 hours per week. Monday through Friday with hours flexible between 7:30 am-6:00 pm

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary : $68,500 - $70,000