What are the responsibilities and job description for the Medical Records Coordinator position at Carespring?
We need a Medical Records Coordinator to join our team at Highlandspring Skilled Nursing and Rehabilitation in Ft. Thomas, KY.
$14 to $22 Per Hour
You’ll maintain medical records according to State and Federal regulations to ensure their timely and accurate completion.
You’ll Be Responsible For:
- Performing routine audits of in-house charts quarterly & upon admission to ensure completeness & accuracy
- Completing focus & PI audits on specific topics as directed by Administrator or Regional Medical Records Director
- Notifying staff of deficiencies found in the record & following up to ensure the in-house records are complete
- Assembling the medical records of discharged residents
- Analyzing discharged charts for completeness & following up with staff/physicians to ensure they are complete
- Processing requests for medical information as directed by the Administrator, Regional Medical Records Director, or corporate Risk Manager (i.e., requests from residents, attorneys, for insurance reimbursement, in response to a subpoena).
- Maintaining Release of Information Log for all medical records requests, copies released for payment, continuity of care, & health care operations
- Completing Accounting of Disclosures form according to HIPAA policies & filing it in resident’s chart
- Maintaining the confidentiality of medical records & health information
- Monitoring physician visits & reporting non-compliance to the DON/Administrator at least monthly
- Purging charts, maintaining destruction log, & maintaining information for records at off-site storage facility
- Assigning ICD-9 CM codes for resident diagnoses
- Entering diagnoses & codes in HCS system
- Coordinating physician dictation with outside transcription company
- Filing any loose sheets needing to be attached to the record
- Maintaining supply of forms in department & on nursing units
- Completing discharge/transfer notice when necessary
- Entering discharge/transfer data in HCS system and ECS
- Forwarding requested records to Carespring Case Manager for managed care updates
- Serving as facility contact person to oversee Record Retention & Destruction Policy – working with each department as documents/records are boxed for long term storage
- Signing off on each Record Log to confirm proper completion
You’ll Need To Have:
- Medical Records Certification (or be willing to obtain it)
- Strong attention to detail & the flexibility necessary to work in a fast-paced environment
- PointClickCare experience (preferred)
- Knowledge of Microsoft Word & Excel
We’re Proud To Offer You:
- Paid Time Off
- Paid Training
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Disability Insurance
- 401K with Employer Match
- Flexible Schedule
- Education Scholarships
- Continuing Education Credits
- Employee Discounts
Exceptional Care & Quality Service are the hallmarks of Highlandspring's in-house team of talented and experienced licensed therapists, nurses and caregivers.
Highlandspring is an EOE/M/F/D/V and Smoke-Free Workplace.
Salary : $14 - $22
