Payroll Specialist

Job Overview
Position Summary

Perform day-to-day operations in processing the company’s payroll, for 300 employees. This role is responsible for accomplishing all payroll objectives and working with external auditors, state and federal agencies, as well as engage in daily interaction and provide key support to our internal team and external customers.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

PAYROLL and WORKMANS COMP OPERATIONS:

• Utilizing SAGE 300 CONSTRUCTION (formerly Timberline Office) you will oversee day to day payroll department operations including entry, changes, new hires, etc.
• Supervise and mentor Payroll/HR Assistant
• Compile payroll data such as garnishments, vacation time, insurance and 401(k) deductions
• Manage workflow to ensure all payroll, benefits and deductions are processed accurately and timely
• Pull electronic time (Workmax software) and review the downloaded information for completeness and accuracy
• Set-up and train end user on Workmax software
• Manage Pay Card (ADP) program
• Troubleshoot payroll discrepancies
• Contact various department supervisors for any missing time sheet, discrepancies, terminations, etc.
• Assist with administration of workers compensation claims, questions, and reporting
• Work closely with department heads and employees on payroll discrepancies’
• Assist employees with questions regarding payroll deductions, taxes, changes, etc.

ADMINISTRATIVE RESPONSIBILITIES

• Process weekly transfer of payroll data to Sage
• Compile internal reports from payroll system software and compile data for department metrics
• Preparing weekly payroll budget analysis (Actual vs. Budget) including ensuring that all employees are classified in their proper departments
• Process accurate and timely quarterly and year-end reporting when necessary (5500 filing, ACA, W-2’s. etc.)
• Develop ad hoc financial and operational reporting weekly or as needed
• Manage vacation accrual/balances
• Employment verifications
• Backup for the eVerify process
• Other duties assigned by management

Knowledge/Skills/Abilities/Competencies

• This position requires an individual that is extremely detail oriented with significant knowledge of payroll, including state and federal regulations
• Working Knowledge of Sage 300 (Timberline), a time and attendance system, and paycard system
• Thorough understanding of proper payroll taxes deductions
• Demonstrated PC skills including expert proficiency in Excel
• Strong work ethic and team player
• High degree of professionalism and ability to deal with sensitive and confidential material
• Strong interpersonal (verbal and written) communication skills and ability to communicate with various levels of management
• Outstanding solutions-oriented customer service skills for internal and external customers
• Decision-making, problem-solving and analytical skills
• Organizational and multi-tasking skills with the ability to handle competing priorities
• Confident and self-motivated with the ability to work with general supervision

Education/Experience/Licenses

• High School Diploma or GED required – any college - preferred
• 3 year’s experience in processing payroll – required
• Bilingual English/Spanish - required
• 3 years experience in payroll taxes deductions per state - required
• 3 year’s expert level experience in Excel - required
• Working knowledge of Sage 300 (Timberline), Workmax, ADP Pay Card – strongly preferred
• Experience and knowledge of benefits and 401K administration - preferred

  Supervisory Responsibilities

Will provide daily direction and mentorship to the hr coordinator

Work Environment

Work is performed in office, our environment is business casual. As a member of the HR Team, we have a commitment to professional demeanor

Physical Requirements

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and small carry parcels, packages and other items, to walk short distances, and may drive a vehicle to deliver and pick up materials
• The role is predominantly sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading

Travel Required

• Potential day travel to the West Valley

EEO statement

Caretaker Landscape and Tree Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

Caretaker Landscape and Tree Management participates in E-Verify and is a drug free workplace. 

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $50,000.00 - $57,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $50,000 - $57,000