Special Events and Development Assistant

Overview
SUMMARY: The Special Events and Development Assistant is a member of the Caring Solutions Development team. This position assists with the planning and implementation of the agency’s fundraising events and manages the donor database and related software. This position also supports the Development Director for all Development activities throughout the year. This position will work in tandem with and train under the Special Events Coordinator with the intention to move into the position upon their retirement.

WORK ENVIRONMENT: Caring Solutions is primarily an in-office agency with flexibility for occasional remote work.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Special Events Coordination:

• Assists with all fundraising events such as the annual Golf Tournament, Music Bingo, and ad hoc events throughout the year. Works in tandem with the Development Director to produce the Gala.
• This includes website production, sponsorship management, silent and live auctions, and serving as point of contact for registrations and donor questions.
• Participates in and takes minutes for monthly fundraising event committee meetings.
• Ensures timely mailings of save–the-date cards and invitations to all potential event participants and ensures sufficient postage in post office for all bulk mailings.
• Assists with the smooth implementation of special events in conjunction with other development staff and volunteers.
• Keeps clear, accurate documentation of all revenues and expenses for events and reports in a timely manner to the event committee and board upon event completion.

Donor Database Management:

• Works to create a digital filing system for current paper files.
• Processes all monetary donations in accordance with Caring Solutions policies and procedures.
• Caring Solutions uses the GiveSmart suite of donor software.
• Coordinates with Development Director for any major database changes to ensure accurate and current transfer of data.
• Ensures accurate special designations in the database as needed for special segmentation of reports and mailings.
• Produces reports as needed and requested by the Development Director, Executive Director, Board and others.

Donor Support:

• Assists with regular mailings as prepared and scheduled by the Development Director for selected donor lists.
• Communicates and develops relationships with board and advisory council members, donors, and volunteers.

Job Types: Full-time, Part-time

Pay: $50,000.00 - $60,000.00 per year

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Dependent health insurance coverage
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 4 hour shift
• 8 hour shift
• Evenings as needed
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $50,000 - $60,000