What are the responsibilities and job description for the Milestone Reunions Coordinator position at Carleton University?
Job Title : Milestone Reunions Coordinator
Department : Development Office
Classification : Non-Exempt
Grade : 9
FTE / Working Schedule : 1.0
Compensation :
The expected starting hourly range for this position is between $24.40 and $25.70. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; licensure and certifications; market factors; departmental budgets; and responsibility.
Position Overview :
This position supports the administrative and programmatic work of the Milestone Reunions Office to foster engagement and giving that contribute to the financial goals of the College. The Milestone Reunions and Development Offices collectively raise more than $40 million annually from alumni, parents, and friends of the College and consistently lead peers in alumni giving participation and engagement. The position requires a high level of accuracy, exceptional customer service to both external and internal audiences, ability to be productive under tight deadlines, to solve problems independently, to collaborate with staff in other departments, to maintain confidentiality, and to interact professionally with a wide range of people.
Essential Job Functions / Responsibilities :
Milestone Reunions :
- Provide direct support for donors and volunteers :
Serve as the first point of contact for the Milestone Reunions office.
Develop timelines and tracking systems to plan and coordinate Milestone Reunions communications and campaigns.
Assist the Director and Associate Director of Milestone Reunions in donor cultivation, solicitation, and stewardship by preparing donor profiles, coordinating travel arrangements, distributing meeting memos and itineraries, and proofing and coordinating gift acknowledgments.
Collaborate with Milestone directors and other staff on planning, communications, project management, and execution of volunteer meetings and alumni and donor events, including the Carleton Alumni Volunteer Experience and Reunion.
Reconcile purchasing card statements, appropriately respond to donor and alumni questions and concerns received through the office's email and phone lines. ensure documentation of correspondence, volunteer activity, and other important items are completed appropriately in Advance, OnBase, Google Drive, DropBox, Workday, etc.
Describe Supervision Received and Exercised :
The person in this position must be able to work without supervision in prioritizing daily tasks, adjusting those priorities as situations change, following through on the directors' needs for documents or information, responding to donors' and volunteer inquiries, forwarding gifts (especially checks, stock certificates, and documentation of estate provisions) for processing and acknowledgment, tracking the documentation for planned gifts over time and to completion, and relaying information from donors and volunteers to staff. This position provides direction for student office assistants.
Education / Experience / Skills :
Required :
Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels.
NOTE : This position description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.
Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
Carleton College is an AA / EEO Employer : We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.
Carleton also offers a robust suite of benefits including : A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time-off, including 15 vacation days, 8 paid holidays, 3, floating holidays, 2 weather days, and extra days at the end of the calendar year to make a continuous week off before New Year's. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.
Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Nationally recognized as the nation's top college for undergraduate teaching, Carleton is known for its academic rigor, intellectual curiosity, and sense of humor. Carleton offers 33 majors and 38 minors in the arts, humanities, natural sciences, mathematics, and social sciences.
Salary : $40
