What are the responsibilities and job description for the HR Contract Manager position at Carlsbad Municipal Schools?
Position Function Summary
To assist and relieve the Assistant Superintendent of Talent Acquisition and Development of paperwork and impediments so that he/she may devote maximum attention to the central problems of personnel administration.
Human Resources Contract Manager (non degree)/ HR Apprentice- Duties and Responsibilities
To assist and relieve the Assistant Superintendent of Talent Acquisition and Development of paperwork and impediments so that he/she may devote maximum attention to the central problems of personnel administration.
Human Resources Contract Manager (non degree)/ HR Apprentice- Duties and Responsibilities
- Works cooperatively with colleagues, supervisors, and administrators.
- Demonstrates ethical and confidential behavior.
- Engages in self-development.
- Follows district policies and administrative rules and regulations.
- Maintains behavior appropriate to performing and accomplishing assigned duties.
- Knows what to do to successfully complete assigned work.
- Projects over-all concern for personal appearance as it relates to job performance.
- Performs the usual office routines and practices associated with a busy, yet productive and smoothly run office.
- Places and receives telephone calls and records messages as needed.
- Opens mail, processing incoming correspondence as needed.
- Maintains a regular filing system.
- Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.
- Prepares offers of employment for new hires and processes necessary paperwork. This includes contracts, personnel file, payroll forms, fingerprint background checks, physicals, etc.
- Maintains personnel files and employee database files.
- Prepares and maintains permanent record cards.
- Analyzes college transcripts to determine proper training level for contract changes and changes highly qualified status.
- Processes exiting employees. This may include the processing of retirement paperwork and calculation of termination pay.
- Maintains attendance records on all employees. Posts absences, notifies employees of leave balances, processes Sick Leave Bank applications and compiles absence statistics when requested. Prepares salary deduction memos for payroll as needed.
- Prepares employee bid notices for custodial/maintenance employees and office employees.
- Prepares the monthly Personnel Actions and Out-of-State Travel Board Agendas.
- Prepares salary spreadsheets to be used during annual budget preparation and completes the required PED Budget Reports that pertain to personnel.
- Calculates and prepare employment contracts for all employees and prepares revisions as needed throughout the school year.
- Prepares and maintains salary schedules and increment schedules.
- Prepares and maintains job descriptions.
- Updates attendance list for annual Child Abuse/Substance Abuse Workshop.
- Set up new email accounts for employees and make changes to email membership lists as needed.
- Prepares the annual employee directory and maintains the portion of the directory that is posted on Atlantis.
- Notifies employees of expiring educational licenses and assists them with the renewal process.
- Maintain the employee handbook and make changes as requested.
- Completes any verification of experience and/or employment forms received.
- Compiles statistical data and organizes it into usable form, including EEOC reports, the annual TCI report and others as required or requested.
- Prepares Family Medical Leave Act notices and completes the employer section of long-term disability forms.
- Responsible for maintaining the staff section of NOVA. Check personnel error reports generated by NOVA for licensing/course coding problems or errors.
