What are the responsibilities and job description for the Accounting specialist - Billing position at Carlsmith Ball LLP?
Company Overview
For over 168 years, Carlsmith Ball LLP has continued its tradition of providing top-notch legal services to a wide range of local, mainland, and international clients. As a multi-service law firm with offices located on Hawaii Island, Maui, and Oahu, we practice in a variety of areas including Real Estate and Land Use, Corporate and Business Formation, Tax and Estate Planning, and Civil Litigation.
Summary
We are seeking a highly skilled and meticulous professional who thrives in a fast-paced, deadline-driven environment. As an Accounting Specialist - Billing, you will provide end-to-end invoice preparation while accurately and efficiently delivering invoices and other reports in a timely manner. Excellent communication skills are essential for collaborating effectively and delivering exceptional service to our legal team.
Job Responsibilities
- Generate and distribute Prebills to Billing Attorneys. Edit Prebills via Prebill Viewer and Aderant based on the request from the Billing Attorneys.
- Generate a high volume of complex client invoices via Aderant for Billing Attorney.
- Ensure that all invoices are compliant with the firm and/or client billing guidelines and all required supporting documentation is compiled prior to submission. Monitor and immediately address any invoice rejections, reductions, and those needing appeals.
- Generate and distribute monthly client statement.
- Prepare ad hoc reports as requested including audit reports, summary of billed and unbilled fees and costs.
- Convert manual invoices to Aderant invoices and work together with Cash Receipts to ensure proper and timely application of client's payments
- Send out monthly Accounts Receivable and Work in Process reports.
- Send out monthly bills directly to client or Billing Attorney electronically or manually via paper copies as directed.
- Respond to billing inquiries from internal and external sources.
- Undertake special projects and ad hoc reports as needed and/or requested.
Minimum Qualifications
Education: Bachelor's degree or equivalent experience in Accounting or Finance.
Experience: Minimum 3 years accounting billing experience.
Skills
- Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
- Very accurate with strong attention to detail.
- Able to work under pressure to meet strict deadlines.
- Outstanding organizational skills and ability to effectively prioritize workload, manage multiple tasks and deadlines, and adapt to a fast-paced environment.
- Highly motivated self-starter who takes initiative and can work well under minimal supervision or as part of a team.
- Strong analytical and problem-solving skills.
- Uses good judgment and has common sense; excellent follow-up skills.
- Proactive in identifying billing issues and able to determine when to escalate to supervisor with possible solutions for consideration.
- Able to establish and maintain positive and effective working relationships within all levels of the firm.
We offer competitive compensation based on experience, coupled with an excellent benefits package.
Please email your resume, cover letter, and salary expectations for consideration.
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Profit sharing
- Referral program
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Supplemental Pay:
- Bonus opportunities
- Overtime pay
Work Location: In person
Salary : $45,000 - $50,000
