What are the responsibilities and job description for the Executive Assistant - Community - Full-Time 1st Shift position at Carlton Senior Living Fremont?
Great Place to Work Certified!
BestWorkplaces
GPTWCertified
COMPANY OVERVIEW
At Carlton, we are dedicated to enriching the lives of older adults by offering personalized care and fostering a warm and supportive environment. We know it takes a special group of individuals to help our residents live their lives to the fullest, surrounded by love, kindness, and care. We believe happy employees ensure happy residents. With attractive benefits, hands-on training, and opportunities for career advancement, we take great pride in recruiting people who embrace and embody our unique "culture of caring."
Join our exceptional team at Carlton Senior Living as our new Executive Assistant! The starting rate of pay is $68,640 salary exempt, with a Tuesday through Saturday schedule.
SUMMARY
In theExecutive Assistant position, this role is responsible for supporting the Community with specifiedadministration and Human Resources responsibility; specifically supporting andassisting with the efficient operation, management, and day-to-day functions inaccordance with federal, state, and local standards, guidelines, and regulations to assure that the administrative aspect of the Community operates to the highest level ofefficiency, under the direction of the Executive Director. This position willmaintain all employee and resident files under federal, state, and Title 22guidelines. This position directly supervises the Directors of FirstImpressions and Administrative Assistants (if applicable), including hiring,directing, training, and scheduling.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill,and / or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties may be assigned by your direct manager. Regular and predictable attendance is an essential function of the job.
- Perform administrative tasks as assigned by the Executive Director
- Perform HR duties related to personnel records, confidentiality, employee relations, corrective action,and termination as needed
- Checks that employee certifications, driver's licenses, professional licensure, & I-9's are currentand filed correctly
- Facilitates benefit enrollment and termination as appropriate
- Audits benefit invoices to keep enrollment and termination current on carrier records
- Guides New Hires through pre-employment tasks that include, but is not limited to, fingerprinting, DOJ documentation,pre-employment physical, and TB testing
- Conducts onboarding for New Hires
- Creates and maintains employee and resident files
- Checks the accuracy of benefit accrual balance and make adjustments as necessary
- Orders and maintains office supplies for the Community
- Assists the Executive Director in the review of employee accident / incident reports and in themanagement of Workers' CompensationClaims. Actively participates in the prevention, reporting, and management ofWorkers' Compensation Claims
- Assists the Home Office accounting department with special projects, audits, and reports that need to be completed and submittedto various entities
- Manage and approve billing recommendations for care services and incidental charges in property managementsoftware
- Review resident statements with the Directors of Resident Services and Memory Care (asapplicable) prior to monthly billing close to ensure accuracy of charges
- Manage Accounts Receivable by overseeing invoicing, tracking payments, handling collections, resolving discrepancies, and preparing reports
- Serves as a Liaison in managing and communicating with payroll, benefits, and HR departments
- Understand all Title 22 Guidelines regarding required training
- Assume the duties and responsibilities of the Director of First Impression when necessary
- Uses Positive Approach to Care (PAC) to enhance life and relationships for all residents
- Attends and remains up to date on all company-provided training
- Attends periodic staff meetings, in-service training, and mandatory meetings as required
- Observes Residents' Rights, as posted within the facility, to include any updates thereto
- Mandated reporting - if you suspect any verbal, physical, emotional, financial, or neglectfultreatment toward a resident or staff member, report it to your supervisorimmediately
- In Emergencies, assist residents according to the Emergency Plan of the facility
NONESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties may be assigned. These duties may beperformed on an as-needed basis and are not expected to occur daily.
SUPERVISORY RESPONSIBILITIES
QUALIFICATIONS
EDUCATION and / or EXPERIENCE
COMMUNICATION SKILLS
CERTIFICATES, LICENSES, REGISTRATIONS
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made toenable individuals with disabilities to perform essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essentialfunctions of this job.
SAFE WORKING PROGRAM
To operate all facilities safely, part of each Employee's job is to do their job in the safest possible manner.
Carlton Senior Living's Commitment to Pay Transparency
Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies and experience, and location. Base pay is one part of the total package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses / incentives.
Carlton Senior Living benefits are designed to convey Carlton Senior Living's culture and values, to create an efficient and inspiring work environment, and to support our employees to give their best in both work and life. We offer the following benefits to eligible employees :
Carlton Senior Living reserves the right to modify or change these benefits programs at any time, with or without notice.
Carlton Senior Living's Commitment to Equal Employment Opportunities
Carlton Senior Living is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. Per Department of Social Services regulations, all applications must undergo an extensive background check, and certain misdemeanor convictions will require an exemption.
Carlton Senior Living is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at hrdept@carltonseniorliving.com .
Salary : $68,640
