What are the responsibilities and job description for the Office Coordinator position at Carmel Music Academy?
Benefits / Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
Bonus Based on Performance
Training and Developement
Job Summary
We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical, administrative support and sales. Communicating to our parents, students and staff, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone, making calls and social media, greeting clients, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Develop, update, and maintain relevant office procedures
Create and maintain an organized filing system
Greet and assist clients as they arrive
Answer incoming phone calls and text messages
Schedule appointments and maintain academy calendar
Social Media
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Problem solving skills with the ability to adapt to environment
Work as an independent, as well as with a team
Address and resolve customer concerns with a professional attitude
Qualifications
High school diploma / GED required, Associate’s degree or administrative training is a plus
Previous experience as an Office Coordinator, Administrative Assistant or similar position
Record Keeping and Tracking information a plus
Familiarity with standard office equipment and software such as Google, computers, and printers
Excellent computer skills and knowledge of Google, Facebook, Instagram and Mailchimp
Highly organized with excellent time management skills and the ability to prioritize projects
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