Human Resources Coordinator

EOE Statement

It is our policy to provide equal employment opportunities and will not unlawfully consider any factors of race, religion, age, creed, national origin, gender, disability, veteran or military status, genetic information, or any and all other unlawful biases regarding federal, state or local laws with regard to workers or applicants.

Description

Job Title : Human Resources Coordinator

Position Type : Full Time, Non-Exempt

Department / Group : Human Resources

Reports To : President of MCHM

Mission Statement :

To stand in the presence of the Living God, and with Mary, make known to the world the love of the Sacred Heart of Jesus.

Purpose of Your Job Position :

Coordinate all human resources programs, as they are related to : Recruitment, orientation, training, retention, benefits and termination. Serves a resource and assistant to all levels of leadership within the organizations in regard to personnel practices.

Job Functions :

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position, or in keeping with the individual's skills and qualifications.

Duties and Responsibilities

Help in the creation of Human Resources Policies in collaboration with the Leadership of the various Organizations and under the direction of the President of MCHM / FCFC

Coordinate, publish and distribute updated Employee Handbook as necessary

Enforce all policies and legal requirements in regard to personnel practices of the following entities : Santa Teresita, Mount Carmel Health Ministries, and Carmelite Sisters located at Casa Convent.

Create and maintain recruitment programs specific to the distinct operational areas of the organizations

Conduct all aspects of initial processing of prospective staff members including initial interview, background check and license verifications

Maintain and track monthly credentials report to ensure the timely renewal of licensure and certifications

Maintain accurate bank of Job Descriptions for each organization. Work with Payroll and Benefits Coordinator to ensure each Job is accurately graded and updated on at least an annual basis

Annual employee evaluation management including : Notifying supervisors and managers in regard to evaluation time schedule, ensuring proper evaluation tool is used, scoring and calculating performance increases on completed evaluations, completing and routing corresponding Personnel Action Form, and notification to managers and supervisors of delinquent documentation

Maintain electronic tracking of training completed per schedule for each employee, issue monthly accurate reports to CEO, managers and supervisors regarding training based on position requirements and performance evaluations

Serves as main point of contact with Workmans' Comp Carrier and responsible for the management and record keeping (except payroll) of all open cases

Responsible for a timely notification of Payroll and Benefits Coordinator of any benefits changes (enrollment, status changes, terminations, etc.) or triggering events

Conducts initial notification to staff members on LOA and serves as the main contact; maintains accurate LOA files

Maintains I-9 files, including updates and renewals

Ensure that all human resource files, paper and electronic, are complete, accurate (i.e. without error), and updated at all times

Assist Organizations' Leadership in creating an orientation program and updating it annually

Assist in orientation of new staff members and annual review for all staff in areas related to personnel practices

Oversee the implementation of staff / manager educational and incentive opportunities in collaboration with Organizations' Leadership

Prepare reports and statistics (metrics) in a complete and accurate manner as required by Organizations' Leadership

Maintain Risk Management Claims Report and submit to designated person at each Organization on the last day of each month

Serve as a resource to leadership in facilitating resolution of internal issues and conflicts, interpretation of policies and procedures or any other Human Resources related matter

Serve as a resource of information, when requested, to staff members in regard to personnel practices and matters (payroll and benefits questions should be referred to Payroll and Benefits Coordinator), for the reporting of grievances and oversee any related investigatory process

Serve as main point of contact for Human Resources consultants and legal counsel for personnel related matters

Serve as point of contact and prepare responses to government and outside organizations regarding employment and personnel matters, audits, etc, with the exception of payroll or benefits reporting

Attend all meetings and in-services required by this position

Is knowledge of and enforces all guidelines of handbook and policies, as well as, safety procedures established by Santa Teresita

Position Requirements

Requirements

Qualifications and Education Requirements :

Bachelor of Science in Human Resources or related field

Knowledge of state and federal wage and hour law, as well as other personnel regulations

Minimum five (5) years of professional experience in a Human Resources related position

Internet and computer literacy for business activities

Fluently read, speak, write and understand English at four year college level

Skills and Job Requirements

Project a professional image through in-person, electronic and phone interactions

Excellent working knowledge of Microsoft Office (Word, Excel and Access)

Knowledge of basic practices and principles of organization, planning, records management and general office administration

Deal tactfully with personnel, visitors, government agencies, vendors and the general public, even under difficult circumstances in a polite and professional manner

Strict confidentiality in regard to personnel and payroll records and knowledge of information related to an individual person or group of persons

Ability and willingness to work as an individual and as part of a team in the planning, development and implementation of projects

Prioritize and perform multiple functions under time pressure and deadlines with accuracy while maintaining a positive disposition

Ability to provide leadership and direction in accordance with organizational and departmental goals and objectives.

Must have skills, experience and educational knowledge on Conflict Resolution, Mediation and Handling difficult people and personnel issues.

Minimum 10 hours continuing education annually related to Human Resources

Working Conditions

Subject to hostile or emotionally upset employees

Will need to sit and / or work on computer for extended periods of time

Is subject to frequent interruptions

Physical and Sensory Requirements

Must be able to sit for 95% of the work day

Must be able to be on fee 5% of the work day

Must be able to use repetitive hand motion at the computer

Must be able to see and hear or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met

Must be able to push, pull, move, a minimum of 25 pounds and be able to push, pull, move, such a weight a minimum distance of 50 feet

Must be able to lift and / or carry a minimum of 25 pounds and lift to a height of 5 feet

Full-Time / Part-Time

Full-Time

Shift

Days

Salary Range

30.45 - $44.15

Position

Human Resources Clerk

Number of Openings

Exempt / Non-Exempt

Non-Exempt

Location

Santa Teresita

About the Organization

The Carmelite Sisters of the Most Sacred Heart of Los Angeles celebrate 90 years of service to the Los Angeles Archdiocese through apostolic works in health care, education and spiritual retreats.

Please visit our website for more information : www.carmelitesistersocd.com / directory /

This position is currently accepting applications.

Salary : $30 - $44