Regular Part-Time Payroll & Finance Clerk

THIS POSITION CLOSES ON 4/4/25.

This position is expected to work 24-30 hours per week, in office, preferably 9-2 Monday - Friday.

This position provides benefits such as: Full Coverage for Employee for Medical, Dental, & Vision, retirement through SCERS, 10 Paid holidays, up to 12 days Vacation, up to 120 hours Sick Leave. New employees generally begin at the bottom of the pay scale, with annual step adjustments based on performance.

JOB SUMMARY

Under the supervisor of the Human Resources Section Manager, the successful candidate will play a crucial role in managing payroll and timesheets, maintaining accurate employee records, handling deposits for various accounts, and other similar office-related duties. The Payroll & Finance Clerk will work closely with the Administrative team and contribute to the efficient and effective operation of the department.

RESPONSIBILITIES

• o   Payroll & Financial Duties
  • Process and monitor payroll status changes in COMPASS and manage benefits administration.
  • Compile and prepare input for data entry in COMPASS for all staff.
  • Utilize BambooHR (HRIS) for document entry during onboarding.
  • Handle HR offboarding procedures for departing employees.
  • Input and extract data in BambooHR to maintain accurate employee records.
  • Prepare the Payroll Data Sort spreadsheet each payroll cycle.
  • Prepare Payroll Wage Reports and manage Employee Roster Cards
  • Compile and maintain temporary disability/workers compensation records for payroll/leave accrual integration.
  • Participate in audits, including Compensated Balance Reports and annual Compensation Reports to the County for the State Controller.
  • Process bank deposits and maintain records, ensuring compliance with segregation of duties policies.
  • Process refunds and corrections in the Recreation Management Software.
  • Partner with the Recreation team handling deposits for Child Action services and Youth Scholarships.
  • Assist the Finance Technician in general financial data entry, invoice receiving, and filing of financial paperwork.
• o   Office Clerk Duties
  • Receptionist for the office welcoming in-person visitors, handling mail and packages, and assisting in the general cleanliness of the District Office.
  • Prepare interview binders with necessary documents and materials.
  • Facilitate HR onboarding processes for new employees.
  • Assist with Advisory Board Packet preparation.
  • Set up and provide backup support at Advisory Board Meetings.
  • Attend Advisory Board and other meetings (as assigned).

QUALIFICATIONS

·       High school diploma or equivalent; AA or BA a plus.

·       Two (2) years of proven experience in Payroll or a related field.

·       Proficient in using HRIS systems, BambooHR a plus.

·       Knowledge of payroll processes and reporting.

·       Familiarity with accounting software (e.g., COMPASS/SAP)

·       Ability to maintain confidentiality and handle sensitive information.

Ability to:

·       Communicate effectively in person, by telephone, and email, returning all emails and phone calls promptly.

·       Ascertain priorities and meet deadlines and objectives.

·       Be resourceful and effective.

·       Follow oral and written instructions.

·       Proofread, perform accurate computations, and prepare accurate reports from records and other source data.

·       Use good, independent judgement in organizing and establishing formats, preparing effective correspondence on routine matters and performing routine functions.

·       Establish and maintain effective working relationships with the general public, customers, contractors, supervisors, and employees. Be friendly, professional, tactful, patient, flexible, and courteous.

·       Operate a variety of office equipment.

SPECIAL QUALIFICATIONS

Applicant must possess a valid California Driver’s License and current auto liability insurance. Individuals who do not meet this requirement will be reviewed on a case-by-case basis.

Salary : $23 - $28