Executive Assistant and Office Coordinator - Campus Design and Facility Development

Carnegie Mellon University’s department of Campus Design and Facility Development is searching for an Executive Assistant and Office Coordinator to join their team. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by managing the execution of the administration functions for the department and serving as the Executive Assistant to the Associate Vice President. This position requires a substantive understanding of the department’s mission and objectives, critical projects, key employees and issues. This position will regularly handle sensitive and confidential information, which includes direct communications with senior university academic and administrative leadership, Trustees, outside consultants and community members, human resources issues, including staff compensation, for the department

Core responsibilities include:

• Manages administrative responsibilities for the department including calendar management, communications, meeting and presentation coordination and department logistics
• Acts as a resource to the Associate Vice President, Vice President, senior department management, administrative staff, project managers and student employees.
• Serves as liaison for all public relations requests and responds directly to correspondence, phone inquiries and visitors
• Processes financial transactions including petty cash, travel, and supply procurement
• Organizes high-level special events
• Oversees facilities and equipment
• Coordinates travel arrangements
• Other duties as assigned
  
  

Flexibility, excellence, and passion are vital qualities within the Campus Design and Facility Development department. Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Excellent oral and written communication skills
• Strong organizational, planning, and problem-solving skills
• Attention to detail
• Ability to handle sensitive and confidential information
  
  

Qualifications:

• Associate’s degree or equivalent relevant experience required
• Bachelor’s degree preferred
• Experience with procurement and purchasing processes preferred
  
  

Requirements:

• Successful background check
  
  

Additional Information:

• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity.
• This is a full-time (37.5 hours), non-exempt position based in Pittsburgh, PA
  
  

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Executive Administrative Support

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.
• Click here to view a listing of employee benefits
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
• Statement of Assurance