Executive Assistant

Job Description

You could be just the right applicant for this job Read all associated information and make sure to apply.

Holland America Line has been exploring the world since 1873. Our ships offer innovative features and enriching experiences focused on destination exploration and personalized travel, inviting guests to savor the journey.

We’re looking for an amazing Executive Assistant to fill this role. This is a hybrid, in-office role. You’ll work in person at our Seattle Office Tuesday to Thursday each week. You’ll be responsible for providing support to the SVP of Information Technology in addition to other team members within the HAL / SBN IT organization, which includes 3-4 VPs. The Executive Assistant assists the team with administrative tasks and special projects to achieve maximum efficiency and meet department and company objectives. The Executive Assistant will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

• Manage an extremely active calendar of appointments, compose and prepare correspondence that is sometimes confidential, arrange complex and detailed travel plans, itineraries, and agendas, and compile documents for travel-related meetings including handling information of a highly confidential and critical nature on a regular basis.
• Schedule demanding internal and external meetings, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering. Acts as a 'gate-keeper' by managing and organizing calendar including using discretion in identifying critical items, setting up meetings and making scheduling changes with minimal involvement by the executive leadership.
• Assists with various finance related items including processing expense reports and reconcile and track monthly credit card statements and expenditures. Code all department invoices, route for appropriate approval, tracks invoice payments and maintains budget spreadsheet for review with department management. Sets up all department vendors in vendor maintenance system, complying with multi-step process per company policy.
• Acts as a company resource subject matter expert, understanding what company resources are to be contacted for various issues – onboarding / offboarding, systems access, travel, finance (budget, pcards) etc. – and directing leaders and employees as appropriate.
• Respond and follow up on managers behalf, delegate tasks to manager's leadership team where applicable. Monitors progress on departmental projects; assists to facilitate the timely and successful completion of the project.
• Contributes to departmental goals and has solid understanding of policies and procedures.
• Other appropriate duties as assigned.
• Ad hoc projects as requested.

Requirements

What You Can Expect

Our Culture…Stronger Together

Our highest responsibility and top priority is compliance, environmental protection and the health, safety and well-being of our guests, the people in the communities we touch and serve, and our shipboard and shoreside employees. Please visit our site to learn more about our Culture Essentials, Corporate Vision Statement and our Core Values at : https : / / www.hollandamerica.com / en_US / our-company / mission-values.html

Holland America is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Americans with Disabilities Act (ADA)

Holland America will provide reasonable accommodations with the application process, upon your request, as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact recruiting@hollandamericagroup.com

J-18808-Ljbffr

Salary : $25 - $33