What are the responsibilities and job description for the Administrative Coordinator- Dining Services position at Carol Woods Continuous Care Retirement Community?
Are you looking for a place where you are both challenged and valued? Where you have an opportunity to make a real difference? At Carol Woods, staff and residents work together to create the community they desire, and our success is measured by the impact that we make and the quality of life for everyone.
While we offer a competitive salary, full benefits package, and variety of on-site perks, what makes us unique is the people. We have a rare culture that is proven through our tenure and our ranking by Fortune in the top 50 small-medium communities in the nation as well as Activated Insight’s ‘Great Place to Work’ (both 4 years in a row).
We are seeking a self-motivated, dependable, and friendly Administrative Assistant on our Dining Services team who takes pride in their work, wants to provide high-quality service, and enjoys older adults.
Role and Responsibilities
Possess a high degree of professional integrity, reliability, along with excellent interpersonal skills with staff and residents.
- General administrative support to Dining Services Director and other department leadership
- Provides assistance to residents, when needed
- Manages Dining department general phone calls and emails
- Manages Dining reservations
- Take minutes of department meetings and other meetings, when assigned
- Enter work orders for maintenance of department areas, as needed
- Completes routine filing, office management, supply ordering, etc.
- Collect data and prepare reports
- Manages department relevant resident billing
- Manages Dining menu production, printing, and posting
- Support department as needed
All other duties as assigned
Qualifications and Requirements
- Associate’s Degree or comparable education/experience
- Communication
- Computer Skills; Microsoft Word and Excel
- Organizational / Time Management
- Confidentiality
- Problem Solving
Physical Requirements:
- May sit for extended periods of time. Ability to lift and/or move office supplies of varying weights, not to exceed 30 pounds
Full-time Monday through Friday
