Vendor Maintenance Specialist

Carolina PRG is working with a company seeking a Vendor Maintenance Specialist to support our Accounts Payable team by managing vendor setup, maintenance, and communication. This role is critical in ensuring accurate vendor records, secure payment processing, and professional vendor interactions.

Key Responsibilities:

• Gather and validate vendor information, including W-9 forms, to ensure compliance and accuracy.
• Initiate and complete vendor setups, including payment terms and methods, while IT handles final system setup.
• Maintain vendor records, updating details as needed to ensure smooth payment processing.
• Handle ACH payment setup, including obtaining and verifying banking information with vendors until the transition to Wells Fargo is complete.
• Track and document all steps in the ACH setup and verification process.
• Professionally communicate with vendors via phone and email to confirm details, answer inquiries, and provide payment status updates.
• Address vendor questions regarding invoice payments, submission processes, and statements.
• Support the AP team by managing vendor-related documentation and maintaining organized records.

Qualifications & Skills:

• Experience in Accounts Payable or vendor management preferred.
• Strong attention to detail and ability to verify and maintain accurate records.
• Excellent communication skills, both verbal and written, to interact professionally with vendors.
• Highly organized with the ability to track and manage multiple tasks efficiently.
• Experience with ACH payments and vendor onboarding is a plus.
• Proficiency in Microsoft Office Suite (Excel, Outlook) and familiarity with ERP or accounting software.