Human Resources Coordinator

Description

Under the supervision of the Lead HR Generalist, the HR Coordinator will provide administrative support to the Human Resources department, including but not limited to recordkeeping, onboarding, creating and updating spreadsheets, and fielding employee questions/concerns. 

The job description provides the employee, administration including the executive team, applicants, and other agencies with a clear understanding of the job, where it fits in the organization, and the skill and work requirements in relation to other jobs. Jobs are always changing to some degree and the existence of the approved job description is not intended to limit normal change and growth.?

Requirements

• Assist in full cycle recruiting from sourcing to onboarding, involving screening, scheduling interviews, processing background checks, new hire documents, uploading documents into the HRIS, and other related tasks. 
• Collaborates with HR Generalist and any involved parties and participates in job fairs as needed. 
• Assist in the preparation and execution of new employee orientation. 
• Maintain recordkeeping systems, forms control, personnel requirements, and implement changes as needed. 
• Assists with coordination, monitoring, and collection of required trainings with HR Generalist and Training Specialist for new and existing staff. 
• Creates and maintains historical human resource records (electronic and hardcopy), keeping past and current records for all HR charts for IL employees in compliance with IL Medicaid standards, IL?Medicaid standards and CARF standards.? 
• Follow up with and document interviews and new hires when no response is received. 
• Initiate the communication with relevant staff when annuals are due.  
• Create and distribute HR reports to a variety of HR and Business teams. 
• Contributes to team effort by accomplishing related results as needed.? 
• Abide by company enforced HR processes and current employment laws and regulations. 
• Other duties as assigned by supervisor. 

Communication:? 

• Work with a team approach with other employees to ensure agency compliance.? 
• Report critical concerns and problems to Supervisor in a timely manner and actively seek Supervisor’s input and assistance to resolving the concern.  
• Follow chain of command when encountering problems or other areas of need and correct problems requested.? 
• Solicit and cooperate with assistance of all support staff.? 
• Actively participate in an appropriate manner with the decision-making process as “pro-active” team member and cooperate?with team’s decision, whether programmatic or clinical.?? 
• Provide coverage on-site or as assigned by the needs of the agency.?? 
• Attend staff meetings, nonclinical supervision, planned in-service training, on-going training and any other regular or assigned meetings.? 
• Facilitate flow of information.? 

  Payroll

• Print and/or save/upload all SVFs, Timesheets, and Timesheet      verification forms for all states. 
• Compare and review all SVF, Timesheets,      and Timesheet verification forms to ensure precise process of all Payroll for      all states and/or as requested by supervisor/upper management.
• Review notes to ensure no time sheets are      missing for all states and/or as requested by supervisor/upper management.      
• Pull      timesheet from EHR, request SVF from employees, complete hours for each      service on Timesheet Verification Forms for all states and/or as requested      by supervisor/upper management.
• Send      Timesheets, Timesheet verification forms to hourly staff for all states      and/or as requested by supervisor/upper management. 

Education: A minimum of a High School Diploma or equivalent is required; Bachelor's Degree in HR, Business Administration, or other related degree, a plus 

Experience:  

• A minimum of 2 years’?experience in office administration, to include demonstrated leadership.  
• Familiarity with operational, quality assurance, and human resource procedures and regulations is ideal.? 
• 1-3 years related administrative work experience 
• Ability to self-motivate and work-autonomously within a fast-paced and changing environment. 
• An exceptional level of integrity with the ability to handle sensitive, confidential information in a professional manner. 
• Proficient knowledge of Microsoft Word, Excel, PowerPoint, and Outlook is required 

Qualifications:? 

• Successfully pass criminal records check, finger printing, and HCWR check as a prerequisite for employment consideration.? 
• Must have?reliable?transportation, maintain required level of vehicle insurance and valid driver’s license.? 
• Must be willing to travel to other office locations, if needed – (5%)  

Salary : $35,000 - $45,000